Materials Controller

Aquatech is a global leader in water purification systems technology for both industrial and infrastructure markets located in the United States and internationally. We support our clients with sustainable water purification systems and technologies that are solving the world's water scarcity challenges.

Aquatech has an immediate need for a full-time Material/ Logistics Coordinator in Boden, Sweden. The Material/ Logistics Coordinator will report to the Project Director and will perform the duties described in the job description below.

Responsible for the daily operation linked to the logistics and delivery flow

Improve and optimize logistics processes, both locally and globally

Coordinate with suppliers, customs and shipping providers

Book special shipments and manage the procurement of stock and logistics abroad

Coordinates and expedites all shipments to and from the company. This includes both domestic and international (imports and exports).

Makes sure the company complies with import/export regulations about product classifications and any other documentation requirements such as NAFTA certificates and Shipper's Export Declarations.

Organize and maintain the proper files as required by regulations.

Responsible for monitoring rates and charges with third-party freight carriers and negotiating reduced fees, as well as coordinating and scheduling all pick-ups and deliveries using third-party freight carriers and freight forwarders.

Verifies all incoming shipments for accuracy and is responsible for properly recording received goods information.

Responsible for major, highly complex domestic and/or international projects, and for ensuring compliance with Aquatech's established quality standards and business requirements.

Negotiate agreements to obtain favorable terms and conditions and coordinate the design and implementation of programs to recognize and encourage optimum performance.

Promote and initiate measures to improve customer satisfaction and the organization's operations by such means as the introduction of the latest strategies and technologies.

The ideal candidate will be able to purchase all commodities and technical equipment (e.g., pumps, valves, instruments, controls, vessels, and piping) for the manufacturer of water and wastewater treatment systems promptly.

Generate bid request documents, review quotations when received, prepare bid tabulation spreadsheets, and negotiate orders within budgetary limitations and scope of authority.

Expedite all orders on assigned projects to obtain and maintain product deliveries and documentation submittals.

Contacts vendors with discrepancies in quantity and quality.

File data and compile records and reports for multiple orders on multiple projects simultaneously.

Interface with all departments to resolve problems and issues.

Coordinate and oversee the receipt, inspection, storage, and issuance of project materials and equipment.

Maintain accurate inventory records in the ERP or material tracking system.

Ensure material availability aligns with project schedules and production needs.

Track material usage and reconcile discrepancies between physical counts and system data.

Collaborate with procurement, logistics, and site teams to forecast material requirements.

Verify supplier documentation, packing lists, and delivery notes for accuracy.

Support logistics coordination for inbound and outbound material shipments.

Implement and maintain material control procedures to ensure traceability and compliance.

Prepare regular reports on material status, shortages, and surplus inventory.

Enforce safety and housekeeping standards in material storage areas.

Skill Requirements:

Responsible for the daily operation linked to the logistics and delivery flow

Improve and optimize logistics processes, both locally and globally

Coordinate with suppliers, customs and shipping providers

Book special shipments and manage the procurement of stock and logistics abroad

Ability to perform computer applications using MS Word, Outlook, Excel, and SAP.

Duties/tariff/classification knowledge

Commercial and trade laws

Vat recovery/Taxation knowledge (overseas)

Ability to communicate effectively with customers and maintain a positive attitude and good organizational skills.

Ability to plan and manage multiple tasks or proposals.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to work independently with minimal supervision.

Ability to demonstrate initiative and willingness to learn and grow in responsibility on the job.

Excellent negotiation skills and success in directing vendor selection activities.

Demonstrated leadership skills and ability to guide direct reports to effectively accomplish performance goals.

Working knowledge of the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR).

Can speak English and Swedish at a professional level

Qualifications

Required Qualifications:

3-5 years of experience in materials coordination, logistics, or site operations-preferably on large industrial or infrastructure projects.

Experience working with heavy construction materials, cranes, and complex delivery schedules.

Strong understanding of Swedish customs procedures, transport regulations, and site safety standards.

Fluent in English (spoken and written); knowledge of Swedish or another Nordic language is highly valued.

Skilled in logistics software, inventory tracking, and Microsoft Office Suite.

Excellent communication, documentation, and planning skills.

Preferred Experience:

Previous work on steel plants, energy projects, or process industry facilities.

Knowledge of local logistics providers and construction regulations in Sweden.