Project Manager - Life Science Regulatory & Clinical IT

Epista Life Science is dedicated to defining and delivering process, technology and compliance excellence. Since our founding, we've expanded into multiple countries with big ambitions for the future. Our team is our superpower - and we want you to be a part of it.

We are seeking a mid-level Project Manager with Life Sciences consulting experience and strong working knowledge across Regulatory and Clinical domains. This role will support client-facing delivery, helping structure work, manage timelines, coordinate stakeholders, and keep projects moving with clarity, discipline, and strong follow-through.
Our ideal candidate brings enough domain fluency to understand the work, ask the right questions, anticipate risks, and support delivery teams working across regulated processes, systems, and business transformation initiatives.

Key Responsibilities

• Manage day-to-day project execution across Life Sciences client engagements, with a focus on Regulatory and/or Clinical initiatives.
• Build and maintain project plans, timelines, RAID logs, status reports, and action trackers.
• Coordinate internal teams, client stakeholders, vendors, and subject matter experts to support timely delivery.
• Facilitate project meetings, capture decisions, track dependencies, and ensure clear follow-up.
• Support delivery leads in managing scope, risks, milestones, budget awareness, and client expectations.
• Translate project activity into clear, executive-ready status updates.
• Help identify delivery risks early and escalate appropriately.
• Support process improvement, system implementation, validation, data migration, or operating model work as needed.
• Maintain strong documentation standards aligned to regulated Life Sciences environments.

We are seeking someone who is organized, credible, and calm under pressure. Able to bring structure without overcomplicating the work, communicate clearly with clients and internal teams, and understand enough about Life Sciences delivery to help keep projects moving in the right direction.

• 5+ years of Project Management experience, ideally in Life Sciences, pharma, biotech, med device, or consulting.
• Exposure to Regulatory and/or Clinical business processes, such as RIM, submissions, labeling, quality/regulatory operations, clinical operations, TMF, CTMS, or study execution.
• Experience supporting technology, process, or transformation projects in a regulated environment.
• Strong project coordination, communication, stakeholder management, and organizational skills.
• Familiarity with GxP, validation, compliance, or documentation expectations preferred.
• Ability to work with both business and technical teams.
• Comfortable managing ambiguity, shifting priorities, and multiple workstreams.

Preferred Qualifications:

• Experience with Veeva Vault applications such as RIM, Clinical, QualityDocs, TMF, or CTMS.
• Consulting or client-facing delivery experience.
• PMP or similar project management certification preferred but not required.
• PM systems experise: Smartsheets/Lucid/Jira
• Experience supporting global or cross-functional Life Sciences programs.

As an Epista Mid Level Project Manager, you'll be working at the intersection of compliance and business as a part of our highly skilled and dedicated team. You'll be involved in a wide variety of projects,. Much of your time will be spent with our clients - international pharma and medical technology companies. Your daily activities might include:

On a typical day, this person may be coordinating client and internal project meetings, updating project plans and RAID logs, following up on key actions, helping clarify scope or dependencies, and translating project progress into clear status updates. They will work closely with delivery leads, SMEs, and client stakeholders to keep Regulatory and Clinical workstreams moving with the right level of structure, urgency, and communication.

Epista Life Science partners with life sciences organizations to define and deliver excellence across process, technology, and compliance. We are growing in the US, and we are building with intention. That means creating the structures, standards, teams, and advisory capabilities that allow us to serve clients well while building a strong internal culture.

Compensation: The compensation range for this role will be provided in accordance with applicable pay transparency requirements. Where required by law, the posted range reflects the company's good-faith estimate of the base salary range for the position and may vary based on relevant experience, skills, qualifications, location, and business needs. Final compensation will be determined within the applicable range and aligned with internal equity.

Benefits: We offer a comprehensive benefits package to support employees in and outside of work. Eligible employees may have access to medical, dental, and vision benefits, 401k, paid time off, company holidays, life and disability coverage, and additional programs designed to support wellbeing, flexibility, and long-term growth.

Equal Opportunity, Work Authorization & Distributed Team Statement

At Epista Life Science, we believe excellence is strengthened by difference - different backgrounds, perspectives, experiences, disciplines, and ways of thinking.

Epista US is a geographically distributed team, and this role is intended for candidates who are currently based in the United States and able to work effectively in a remote-first, client-centered environment. Candidates must be legally authorized to work in the United States without current or future employer sponsorship. At this time, Epista US is not able to sponsor or assume sponsorship of employment visas for this role.

At Epista, our commitment is simple: we seek people who bring recognized expertise, trustworthy conduct, measurable results, and a relationship-centered way of working. We welcome candidates who are ready to help us define and deliver excellence - together.

• Epista is an equal opportunity employer and value diversity. Employment is decided on the basis of qualifications, merit and business need.
• We acknowledge that inclusion is not created by language alone. It is created through how we hire, how we lead, how we listen, how we develop people, and how we build teams where individuals can contribute with confidence and clarity.
• We are committed to providing equal employment opportunities to all employees and applicants. Employment decisions are made based on qualifications, capability, experience, business needs, and alignment to the role - without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, marital status, pregnancy or related conditions, or any other status protected by applicable federal, state, or local law.