Payroll Analyst

Job Description

About the Role

As a Payroll Specialist, you will be responsible for coordinating, quality assurance, and oversight of the payroll process for multiple Nordic companies within EF Education First. Payroll production is outsourced to external payroll providers (ADP), meaning this role acts as the interface between operations, HR, Finance, and the payroll provider. You will have overall responsibility for ensuring that accurate information is reported, that the payroll provider receives correct data, and that payroll processing, pension administration, and tax/regulatory reporting are executed correctly and on schedule.

Contract Type: Fixed-term contract
Duration: November 2026 - August 2028

Key Responsibilities

• Serve as the primary contact between EF and external payroll providers (ADP) for Sweden, Norway, and Finland.
• Collect, verify, and approve payroll data in preparation for payroll runs.
• Ensure that salaries, bonuses, pensions, benefits, absences, and other payroll-related transactions are correctly reported to the payroll provider.
• Quality assure and approve payroll runs prior to payment disbursement.
• Handle and coordinate matters related to pensions, social contributions, taxes, and regulatory reporting.
• Support HR, managers, and employees with payroll-related inquiries including salary questions, leave, benefits, employment certificates, and payslips.
• Manage payroll-related processes in Oracle HCM and ensure accurate master data for all employees.
• Oversee the onboarding of new employees, including employment contracts, registration in HR and payroll systems, and verification of correct data.
• Manage the offboarding process for departing employees, including system termination across all relevant platforms, final payroll processing, documentation, and compliance with regulatory requirements.
• Participate in implementations, system development, and process improvements within payroll and HR systems.
• Collaborate with Finance on payroll postings, cost tracking, financial closing, reconciliations, and assist with audit procedures.

Key Competencies

• Strong understanding of Nordic payroll processes and employment law.
• Strong understanding of payroll, taxation, pensions, and social security.
• Experience working with payroll and/or outsourced payroll management.
• Ability to coordinate multiple stakeholders and service providers simultaneously.
• High analytical capability and attention to detail.
• Experience with HR and payroll systems, such as Oracle HCM and ADP.
• Strong service orientation and excellent communication skills.
• Fluent in English, both spoken and written.

About You

We believe you are a meticulous and service-oriented person who thrives in a fast-paced environment and manages multiple processes simultaneously. You operate with high integrity and handle payroll and personnel matters with the discretion and confidentiality that this role demands.

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About Us

Some companies are in the business of banking. Others are in the business of shoes. Or sports. Or soft drinks. At EF, we're in a different kind of business. One that's a little less tangible, and a lot more important. Because our business, what we make, makes everything else possible. We're in the business of understanding. Between people. Between cultures.

For over half a century we've been the leader in international educational programs and experiences designed to foster such understanding. Through language, cultural exchange, academic studies, and educational travel, we create the kinds of immersive experiences that challenge biases, open minds, and pave the way for a more understanding world.

You'll find our offices and schools located in some of the world's greatest cities, and filled with smart, driven people (over 50,000 of us) who push each other to be better every day. But it's what we do together - building greater understanding, breaking down barriers, and creating a better world - that makes all the difference.

Founded in 1965 in Sweden, EF (Education First) is a global association of education companies that share a common mission of opening the world through education. EF has been recognized on Forbes 2025 and 2024 World's Best Employers and 2024 Top Companies for Women lists, Fast Company's 2025 Next Big Things In Tech, and was a 2024 App Store Award winner in Cultural Impact.