Office Manager / Administrative Coordinator

About the Position

Rizwan Transport & Trädgård AB is looking for a motivated, organized, and responsible Office Manager to oversee daily administrative operations, staff scheduling, transport coordination, and landscaping services.

The successful candidate will play a key role in ensuring smooth business operations and effective communication between management, employees, and customers.

Key Responsibilities

1. Staff Scheduling and Workforce Planning

Prepare and manage employee work schedules.

Coordinate landscaping teams and assign daily tasks.

Monitor staff availability and workforce requirements.

Ensure efficient allocation of personnel and resources.

2. Transport Management and Coordination

Plan and coordinate daily transport operations.

Organize driver schedules, vehicle assignments, and deliveries.

Monitor transport activities and operational efficiency.

Communicate with drivers and customers regarding assignments.

3. Office Administration

Manage daily office operations and administrative procedures.

Maintain company records, documentation, and customer information.

Handle correspondence, emails, and telephone inquiries.

Support management with administrative reporting and documentation.

4. Customer Service and Communication

Maintain professional relationships with customers.

Handle bookings, service requests, and customer inquiries.

Coordinate communication between customers and operational teams.

Follow up on completed assignments and customer satisfaction.

5. Business Operations and Reporting

Monitor daily business activities and operational performance.

Prepare administrative reports and work summaries.

Assist management in improving business processes.

Ensure effective coordination between transport and landscaping departments.

Qualifications and Requirements

Previous experience in office administration, coordination, or management.

Strong organizational and time-management skills.

Ability to manage multiple tasks and responsibilities.

Good computer skills, including Microsoft Office.

Strong communication and customer service skills.

Good command of Swedish; English language skills are an advantage.

Ability to work independently and as part of a team.

Experience in the transport, logistics, landscaping, or service industry is considered an advantage.

Personal Qualities

We are looking for someone who is:

Organized, reliable, and responsible.

Proactive and solution-oriented.

Flexible and able to handle changing priorities.

Professional in communication with employees and customers.

Capable of planning, coordinating, and supervising daily operations.

What We Offer

A varied and responsible administrative position.

Opportunities for professional development.

Close collaboration with company management.

An opportunity to contribute to the growth and development of the company.

A dynamic working environment within the transport and landscaping sectors.

How to Apply