Junior Executive Assistant & Reception Coordinator

Start your Executive Assistant career at the heart of a fast- growing , international business - and help create an outstanding first impression for our Solna office every day .

Verisure is looking for a service- minded , proactive and highly organised Junior Executive Assistant & Reception Coordinator to join our Executive Office team in Solna. This is a varied and visible role combining front- of -house responsibility , executive support, office coordination and event administration - ideal for someone early in their career who wants to grow , learn and build a strong foundation for a future Executive Assistant role .

This is an exciting opportunity to develop in a role that sits close to senior leaders , important visitors and the daily rhythm of a dynamic Nordic business. As part of the Executive Office team , you will help make the Solna office feel welcoming , professional and well-run , while gaining hands-on experience in executive administration, meeting coordination , travel , events and workplace experience . You will be coached by an experienced Lead Executive Assistant, exposed to senior- level operations and trusted to contribute to the smooth running of a high-performing organisation with a clear mission: to protect what matters most . For the right person, this role offers visibility , variety and a strong platform for growth .

About Verisure

Verisure is the leading provider of professionally monitored security services with 24/7 response in Europe and Latin America. Every day, our dedicated teams use leading technology to Deter, Detect, Verify and Intervene to protect our residential and small business customers against intrusion, burglary, fires, physical attack, home occupation, theft from a business, life-threatening emergencies and other hazards that may risk the safety, wellbeing or condition of our customers and their properties.

We protect a portfolio of over 6.3 million customers across 18 countries . In 14 of our 18 geographies , we lead the category in terms of customers served and we continue to gain market share . We have a strong track record of profitable and resilient growth , primarily delivered organically by our codified and industrialised business model with high share of recurring revenues ( about 90%) and industry leading retention.

Our mission is to give our customers peace of mind by protecting what matters most to them. We believe that everyone has the right to feel safe and secure.

For the year ended 31 December 2025, Verisure delivered another year of strong, profitable growth, generating €3.7 billion in Total Revenue, €1.7 billion in Adjusted EBITDA (46% margin) and €953 million in Adjusted EBIT (25% margin). For more information: www.verisure.com

Verisure in the Nordics

Born in Sweden over 35 years ago , Verisure has grown from a local pioneer into the leading provider of monitored security solutions across the Nordic region and globally . Today , Sweden stands as our third largest market and Norway as our fifth , with Denmark and Finland playing critical strategic roles in our portfolio. All four countries have delivered exceptional growth over the past five years and hold #1 positions in their respective markets.

With more than 2,000 passionate colleagues and partners across the Nordics, we proudly protect homes and small businesses every day. As we continue to scale and accelerate, strengthening our brand, reputation, and trust with customers, communities, and key stakeholders is essential. Our ambition is clear: to make the Nordics the most recognized and most preferred security provider in the region.

Responsibilities of the Junior Executive Assistant & Office Coordinator

As Junior Executive Assistant & Office Coordinator , you play an important role in ensuring that the Executive Office and Solna workplace run smoothly , professionally and with a strong service mindset . You will combine front- of -house coordination with hands-on administrative support, helping create an excellent experience for senior leaders , employees , visitors and external partners.

In this role , you will support the daily rhythm of the Executive Office by coordinating meetings, travel , visitors , office logistics and practical administration. You will be trusted to follow through on details , anticipate needs , solve practical issues and ensure that leaders and colleagues can focus on their priorities .

You will work closely with the Lead E xecutiv e Assist ant and Facilities Ma nager and collaborate with stakeholders across the business, including senior leaders , HR, Communications, Finance and external suppliers as well a s with our N ordic Ge neral Man ager . As one of the first points of contact in the Solna office , you will set the tone for a welcoming , organised and professional workplace experience .

Success in this role requires a positive can -do attitude , strong attention to detail , reliability and the ability to balance service, structure and discretion . It is an excellent opportunity for someone early in their career who wants to develop into a broader Executive Assistant role while contributing to the smooth running of a fast- paced Nordic organisation.

Core responsibilities

• Act as a welcoming and professional first point of contact for visitors , employees , senior leaders and external partners in the Solna office .

• Coordinate reception activities , guest registrations , access requests , visitor logistics and meeting room preparations.

• Support the Lead Executive Assistant and Executive Office with calendar coordination , meeting logistics , travel bookings and practical administration.

• Coordinate catering, hospitality, suppliers and practical arrangements for executive meetings, leadership activities and company events.

• Help maintain a professional, organised and welcoming office environment, including reception, meeting rooms and shared spaces.

• Prepare meeting materials , agendas, presentations, documentation and follow-up actions when required .

• Support onboarding activities for new employees and leadership hires , including practical arrangements and coordination with relevant teams.

• Assist with office communications related to visitors , workplace updates , practical information and events .

• Manage administrative records, distribution lists, document handling, signatures, filing and supplier administration as needed.

• Ac t as a the utrymningsledare for the Solna offic e, being prep ared and kn owl edg e able of the hea lth and safety r equirements.

• Support travel administration, expenses, purchasing, invoices and other coordination tasks that enable the Executive Office to operate efficiently.

• Act with discretion , professionalism and sound judgement when handling confidential information and supporting senior stakeholders .

• Proactively identify practical issues , propose solutions and help improve routines , service quality and workplace experience over time .
  

Candidate profile

You are a service- minded , organised and proactive person who enjoys creating structure , helping others and making things run smoothly . You bring a positive attitude , strong attention to detail and the confidence to interact professionally with employees , senior leaders , visitors and external partners. You are comfortable balancing reception duties , practical office coordination and administrative support, and you take pride in delivering a warm , professional and reliable experience every day . You are early in your career and eager to learn , grow and build a strong foundation for a future Executive Assistant role . With curiosity , discretion and a can -do mindset , you are ready to contribute to a fast- paced Nordic organisation where service, teamwork and trust are essential .

Experience and Qualifications

• 1-3 years of experience in administration, reception, customer service, hospitality , office coordination or executive support.

• Experience from a professional office , service or front- of -house environment is an advantage .

• Strong organisational skills , with the ability to coordinate meetings, visitors , travel , office logistics and practical administration.

• Excellent attention to detail and a structured way of working , ensuring tasks are followed through accurately and on time .

• High service orientation and professionalism , with a natural ability to create a welcoming experience for employees , visitors and external partners.

• Confidence interacting with senior leaders and stakeholders , while remaining humble , helpful and discreet .

• Strong written and verbal communication skills in Swedish and English.

• Good proficiency in Microsoft 365, including Outlook, Teams, PowerPoint, Word and Excel.

• Ability to manage several priorities at the same time and stay calm , practical and solution - oriented when plans change .

• High level of integrity , discretion and sound judgement when handling confidential information or supporting senior stakeholders .

• Positive, approachable and collaborative , with a genuine desire to support others and contribute to a strong office culture .

• Eagerness to learn and develop into a broader Executive Assistant role over time .
  

Strong fit with our Company DNA

Passionate in Everything We Do: Our people bring a contagious energy and a sense of urgency that is unmistakable. We create a vision and inspire others around that vision with full engagement and focus. We are all-in, and we love what we do.

Committed to Making a Difference: We are courageous, we deliver what we promise through hard work and resilience. We make a difference, through operating with discipline and doing what is needed. We are hands-on, and we aren't afraid to get into the detail. We deliver results and we execute with excellence.

Always Innovating: Our people make the impossible possible; it's a continuous state of mind. We are purpose-driven, curious and we challenge the status quo. We believe good ideas travel, we share and reapply. We take smart risks, and we are not afraid to fail. We believe innovation can be big or small.

Winning as a Team: We are determined to become number 1, and to do that we need to listen to one another, collaborate and work together. We play our part, fueled by a winning attitude and a fighting spirit. We celebrate our successes. We play to our strengths and our diversity to deliver even better outcomes, while developing and supporting one another. We believe that together we go further, and that nothing is impossible.

With Trust & Responsibility: Our people take responsibility for the people we protect. We are accountable and reliable. We role model operating with integrity. We trust and empower one another to do the right thing, always. We deliver on our promise through world-class expertise and meticulous know-how . And, we do this with humility while being honoured to play such an important role in society.

Strong fit with Verisure RISE Leadership Model

R ole Model Responsible Owner: Acting as a long-term owner, always putting the customer first, thinking and acting big and being accountable and responsible.

I nspire Outstanding Performance: Motivating others for high performance, prioritising and making decisions with an analytical approach and executing with excellence.

S trengthen and grow a high-performance, diverse organisation: Building high-performance and diverse teams, enhancing a learning culture by setting continuously higher standards.

E mpower and lead with courage, integrity, and purpose: Inspiring our people, honouring our mission and purpose by leading with confidence, positive energy and genuine empathy and humility.

Diversity, inclusion, equity, and belonging at Verisure

At Verisure , we are committed to fostering a diverse and inclusive workplace , recognising that diversity of thought and background only makes our teams stronger and more innovative. We reject all forms of discrimination and bias, and we believe in access to opportunities for everyone , regardless of gender, age, disability status, race, sexual orientation , or any other status.