Project Leader to AFRYs Nordic Real Estate & Workplace department

Company Description

AFRY is a leading European company with a global reach in engineering, design and advisory services. We are dedicated experts in infrastructure, industry, energy and digitalization, creating sustainable solutions for future generations. Together, we accelerate the transition towards a more sustainable society.

AFRY is consistently ranked among Sweden's most attractive employers for engineers. With us, you will contribute to pioneering and sustainable innovations within infrastructure, energy and industry. We offer a dynamic, varied and developing work environment where no two days are the same.

Our passionate employees are the foundation of AFRY's creative culture, where ideas, collaboration and innovation are encouraged through an open, inclusive and prestige-free way of working.

Job Description

The Project Leader is responsible for planning, coordinating and delivering workplace and real estate projects across the Nordic region, including lease-related matters, change initiatives and workplace transformation projects.

The role works closely with Real Estate, business stakeholders and external partners across the Nordic countries, ensuring delivery in line with scope, timeline and budget. Projects may be delivered in countries other than where the Project Leader is based.

Project Management & deliveryLead and execute workplace and real estate projects end-to-end (e.g. relocations, rebuilds, consolidations)

Define project scope, timelines, budgets and deliverables

Ensure projects are delivered on time, within budget and to agreed quality standards

Identify and manage risks, dependencies and critical path

Lease negotiation & regulatory processesSupport and lead lease negotiations in collaboration with internal and external stakeholders

Manage matters related to rent reviews, lease extensions and terminations

Represent or support cases in the Rent Tribunal when required

Ensure compliance with legal and contractual obligations

Change Management & implementationDrive change management initiatives linked to workplace transformation

Ensure successful adoption of new ways of working, workplace concepts and policies

Develop and execute communication and engagement plans for stakeholders

Support business leaders through transition phases

Stakeholder managementAct as a credible and trusted advisor towards business stakeholders

Manage expectations in a complex organization with multiple stakeholders and opinions

Facilitate decision-making through structured dialogue and clear communication

Build strong relationships across functions, regions and seniority levels

Workplace expertise & advisoryKnowledge within workplace strategy, portfolio management and workplace design principles

Contribute to the development and continuous improvement of workplace and portfolio strategies

Ensure projects align with defined workplace principles and long-term portfolio direction

Translate project learnings into actionable insights to strengthen future strategy development

Strategic Development & GovernanceContribute to the development of future workplace, portfolio and governance frameworks

Support the establishment of common standards, processes and decision-making structures across regions

Identify improvement opportunities and drive continuous development of Real Estate & Workplace practices

Provide expert input to strategic initiatives, business cases and portfolio decisions

Governance, reporting & communicationEnsure projects follow internal governance, approval processes and policies

Track and manage project budgets, forecasts and financial performance throughout the project lifecycle

Provide structured reporting on progress, risks and financials

Prepare decision material for senior stakeholders when required

Qualifications

At least 7-10 years of experience within workplace, corporate real estate, facilities management, or related disciplines, including responsibility for complex projects and strategic advisory.

Project management within workplace, real estate or similar field

Understanding of workplace and real estate portfolio strategy, with ability to contribute to strategic development

Experience in lease negotiations and understanding of tenancy law / rent tribunal processes

Experience leading complex projects involving multiple stakeholders, locations and business functions.

Experience of delivering projects across the Nordic countries, including projects outside the employee's country of residence, is considered an advantage.

Strong stakeholder management in complex organizations

Experience within change management and workplace transformation

Financial understanding related to projects and leases

Additional Information

This is an internal role within AFRY, working closely with business stakeholders and support functions to develop and deliver workplace and real estate solutions for AFRY's own operations rather than external clients.

Mindset & behaviors

High credibility and strong communication skills

Structured, solution-oriented and accountable

Comfortable operating in large and complex organizations

Proactive team player with collaborative approach

Ability to navigate ambiguity and multiple opinions

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That's how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.