Part-Time Administrative Assistant, Stockholm

Since 2008, Level Recruitment has specialised in recruiting managers and specialists. We operate across the fields of Construction & Real Estate, Accounting & Finance, HR & Administration, Sustainability, Environment & Quality, IT, Engineering, Sales, Marketing & Logistics. We carry out more than 200 recruitment assignments annually in Sweden and act as a recruitment partner to a wide range of clients, from large international corporations to smaller companies, organisations and public authorities.

Level follows a quality-assured, competency-based recruitment process in which a personal, discreet and respectful approach is a matter of course. For more information, please visit www.levelrecruitment.se (https://www.levelrecruitment.se).

Are you a service-minded and well-organized person who enjoys working in an international environment? We are looking for a reliable and proactive Administrative Assistant to support our client in Stockholm. This is an opportunity to become part of a small team in a formal, international setting, where you will play an important role in ensuring that daily operations run smoothly.

You will work closely with Italian and Swedish stakeholders, supporting the team with administrative tasks, correspondence, scheduling and travel arrangements. If you enjoy combining structure and precision with social interaction and a varied administrative role, this could be the opportunity for you!

The Role

Our client´s office in Stockholm is a small team of three people working in an international environment with regular contact with Italy and Swedish counterparts. As Administrative Assistant, you will provide essential day-to-day support, ensuring that communication, planning and administrative routines are handled efficiently and accurately.

The position is part-time, with working hours of approximately four hours per day, preferably in the morning between 08:00 and 12:00.

Your key responsibilities as Administrative Assistant will include:

Managing calendars, scheduling appointments and coordinating meetings

Drafting and handling routine correspondence in Italian, Swedish and English

Managing incoming and outgoing telephone calls and communicating with internal and external stakeholders

Coordinating travel arrangements, including bookings and related administration

Preparing and organizing administrative documents and dossiers

Providing general administrative support to the three-person team

Ensuring that daily administrative tasks are completed accurately, efficiently and with a high level of discretion

The role requires a high degree of reliability and attention to detail. You will work in a shared office environment where trustworthiness, professionalism and respect for confidentiality are essential. Although the position does not routinely involve handling classified material, the successful candidate must be comfortable with formal security procedures and background checks.

Is this you?

To be successful in this position, you have previous experience in an administrative, assistant or coordination role. You are comfortable managing recurring administrative tasks, organizing information and keeping track of calendars, appointments and practical arrangements. You can work independently, take responsibility for your tasks and ensure that details are handled correctly without frequent supervision.

You have strong communication skills in Italian, Swedish and English, both verbally and in writing. In particular, you are comfortable drafting routine business correspondence in Italian and communicating professionally with stakeholders in different languages and cultural contexts.

Experience with calendar management, travel bookings, telephone handling and general office administration will be valuable. You are also comfortable working with administrative documentation and following established procedures.

In this recruitment, your personal qualities will be of great importance! We are looking for a trustworthy, precise and service-minded person who takes pride in providing reliable support. You are organized, pragmatic and attentive to detail, understanding that even routine tasks need to be completed correctly.

At the same time, you are a social and approachable person who enjoys being part of a small team. You appreciate everyday interaction with colleagues and contribute to a positive working atmosphere while maintaining a professional and focused approach to your responsibilities. You understand the importance of discretion and can be relied upon to handle information and administrative matters responsibly.

As the position involves working approximately four hours each morning, it is important that you can commit to a consistent daily schedule.

Do you want to know more?

In this recruitment, our client works with Level Recruitment. To apply, please click the apply button. If you have any questions, please contact our recruitment consultant Nathalie Alaoui at 08-120 50 402. As part of the recruitment process, candidates will be required to undergo background and security checks.

The position is offered as a temporary assignment with a 12-month contractual framework.

Search: Administrative Assistant, Office Assistant, Personal Assistant, Administrative Coordinator, Italian, Swedish, English, Travel Coordination, Calendar Management