Office Manager to our Head Office in Stockholm

East Capital Group

About East Capital Group

East Capital Group is an active asset manager based in Sweden since 1997. We offer a range of investment solutions within equities, fixed income securities, real estate and alternatives. The essence of our business is not only to find attractive investment opportunities, but also to actively work to drive change, influencing industries around the world to become more sustainable.

Within East Capital Group you will find East Capital - specializing in emerging and frontier market strategies, East Capital Real Estate - managing commercial real estate investments in Central and Eastern Europe, Espiria - offering bespoke global and Nordic equities and fixed income strategies, and Adrigo - a Nordic long/short fund strategy targeting absolute returns. East Capital Group owns 49% of Cicero Fonder and has a significant holding in the listed company Eastnine (OM: EAST), which owns, develops and manages modern and sustainable office and logistics premises in prime locations in the Baltics and Poland.

Job Overview

We are looking for a proactive, service-minded and hands-on Office Manager to take responsibility for the day-to-day operations of our Stockholm office. As Office Manager, you will play an important role in creating a professional, welcoming and well-functioning workplace for our colleagues and visitors. You will have a broad area of responsibility, ranging from office administration, facilities and supplier management to meeting and event coordination, purchasing and practical office support.

This is a role for someone who enjoys taking ownership, solving problems and making things happen. You are comfortable managing both planned activities and unexpected requests and take pride in ensuring that the office runs smoothly and maintains a high standard.

Key Responsibilities

• Take overall responsibility for the daily operations and readiness of the Stockholm office, ensuring a professional, welcoming and well-functioning workplace.
• Manage office administration and logistics, including mail, deliveries, couriers, DHL imports and exports, invoice scanning and relevant documentation.
• Manage office supplies, inventory and procurement, ensuring that kitchens, meeting rooms and common areas are well maintained, fully stocked and welcoming.
• Coordinate office maintenance and repairs and manage relationships with the landlord, building management, suppliers and external service providers.
• Ensure that office equipment, appliances, printers, workstations, workplace access and relevant safety and security arrangements are functional and properly maintained.
• Support the planning and execution of internal and external meetings, dinners and events, including coordinating catering and other suppliers, preparing and setting up spaces, table settings and ensuring a welcoming and professional environment for guests and colleagues.
• Provide hands-on support during events and ensure that practical arrangements run smoothly before, during and after the event. As some dinners and events take place in the evening, occasional evening work will be required.
• Provide hands-on support to colleagues in office-related matters and proactively identify opportunities to improve workplace operations and the overall employee experience.

Successful Candidate

The successful candidate is a team player who is energetic, positive and highly service-oriented. We highly value a proactive personality and someone who naturally takes ownership of both large and small tasks.

You enjoy being at the centre of the day-to-day office environment and have a genuine interest in creating a workplace where colleagues and visitors feel welcome and well taken care of. You are practical and solution-oriented and are comfortable switching between administrative responsibilities, supplier coordination and hands-on tasks.

Qualifications

We believe you have:

• Previous experience from office management, workplace services, facilities, administration, hospitality or a similar service-oriented role.
• Strong organisational and coordination skills and the ability to manage several tasks and suppliers simultaneously.
• A proactive and hands-on approach with a strong sense of ownership and attention to detail.
• Excellent interpersonal and communication skills and a high level of service orientation.
• Good administrative and digital skills and the ability to quickly learn new systems.
• The ability to work independently while collaborating closely with colleagues across the organisation.
• Good command of both Swedish and English.

In this recruitment, we attach great importance to your personal qualities, as they are decisive for how you will succeed in the role. We understand that you can't do everything from the start - but you must have a willingness to learn! Therefore, we are looking for someone with strong self-leadership, good collaboration skills and a genuine desire to contribute to a positive and well-functioning workplace.

We offer

At East Capital Group we strongly believe in inclusivity, fairness, and diversity. You will work in a true international environment, where you will have colleagues representing 21 different nationalities. We offer a very dynamic and fast-paced work environment with engaged and skilled colleagues. You will be sitting in modern offices, located in the city of Stockholm - Kungsgatan.

Interviews will be held on an ongoing basis, and we may fill the position before the application deadline. Therefore, please submit your application as soon as possible but no later than November 9, 2026.