Administrative Support Specialist II

The Opportunity:

Performs a range of complex administrative tasks that require significant interpretation and deviation from standard procedures to ensure effective

Business Support Administrator (Permanent) - Mölndal

We are seeking a highly organised and proactive Business Support Administrator to join our onsite team in Mölndal. This is a permanent position offering a varied and dynamic role supporting site operations in partnership with our customer.

In this role, you will provide professional and effective business, administrative, and HR support, ensuring the smooth coordination of daily activities while maintaining compliance with VWR and customer policies.

Key Responsibilities

Communication & Facilitation

• Act as the central coordination point for administrative processes, supporting associates and stakeholders across the site
• Support Site Management with business projects and ongoing initiatives
• Organise and facilitate meetings on behalf of the Onsite Manager and Site Leadership Team (room bookings, agendas, minutes, and action tracking)
• Maintain and update internal communication platforms
• Coordinate internal communications, announcements, and engagement initiatives
• Arrange site tours and manage visitor access for internal and external guests
• Promote awareness of company and customer initiatives and policy updates

Administration & HR Support

• Coordinate recruitment activities, including seasonal hiring and internship programmes
• Manage end-to-end onboarding for new starters, ensuring timely setup of systems, access, and inductions
• Maintain accurate employee records and organisational data
• Support quarterly staff meetings and Site Management activities
• Coordinate offboarding processes in a compliant and structured manner
• Manage employee access cards and records
• Organise mandatory training (internal and external) to ensure compliance
• Coordinate employee surveys and support analysis of results
• Support people processes such as performance management cycles, salary reviews, holiday tracking, and development programmes
• Plan and coordinate employee wellbeing initiatives (e.g., health checks, vaccinations)
• Support employee engagement activities and events with both VWR and the customer

Reporting & Compliance

• Assist with preparation of Monthly and Quarterly Business Review reports
• Maintain and update organisational charts
• Manage TDM data updates for the European board
• Track and report training completion and compliance
• Monitor deadlines and follow up to ensure compliance requirements are met
• Maintain accurate training records and documentation
• Support skill matrix tracking and compliance across the site

What We're Looking For

• Strong organisational and multitasking skills
• Experience in administrative and/or HR support roles
• Excellent communication and stakeholder management abilities
• High attention to detail with a structured approach to work
• Ability to manage sensitive and confidential information
• Proficiency in MS Office and HR systems (e.g., Workday is an advantage)
• A proactive, solutions-focused mindset

Why Join Us?

• Permanent role in a globally recognised organisation
• Opportunity to work in collaboration with a leading customer
• Broad and varied responsibilities with strong exposure to business operations
• Inclusive and supportive working environment

If you're a motivated administrator who thrives in a fast-paced, collaborative setting, we'd love to hear from you.

#LI-Onsite

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patient treatments and therapies to market, giving a cancer survivor the chance to walk his daughter down the aisle. It enables medical devices that help a little boy hear his mom's voice for the first time. Outcomes such as these create unlimited opportunities for you to contribute your talents, learn new skills and grow your career at Avantor.

We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. At Avantor, dare to go further and see how the impact of your contributions set science in motion to create a better world. Apply today!

EEO Statement:

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.