Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)
GRIFOLS, S.A.Sammanfattning
Grifols Nordic AB is seeking an Administration Services Supervisor for a maternity leave contract of one year. This role is based in Stockholm, Sweden, and involves managing purchasing, accounting, and administrative tasks to support the company's operations in the healthcare sector. The position offers an opportunity to contribute to a global leader in plasma-derived medicines and enhance healthcare services.Förmåner
Opportunity to work in an international team.Engagement in meaningful work that impacts healthcare.Hybrid working model available.
Ansök senast: 2026-08-19
Publicerad: 2026-06-24
Beskrivning
Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions.
Finance and Admin coordinator, Grifols Nordic AB(Maternity Leave 1 Year Contract)
What Your Responsibilities Will Be:
PURCHASE / Suppliers
• Create purchase orders & match against supplier invoices in SAP.
• Incoming vendor invoices received by post (scan and email to Barcelona - FSSC(Financial Shared Services Center))
• Approve invoices in SAP and check that the cost account and cost center are correct
• Control consultant invoices before next approvals
• Monitor the rental cost for and maintenance of office premises and parking
ACCOUNTING & CONTROLLING
• Analyze and comment on differences between budget and actual costs together with the General Manager (monthly reports)
• Lead the monthly office meeting and present analysis of Budget vs Forecast for sales and OPEX.
• Budget & Forecasts: OPEX budget process for BioPharma & CA and analyze together with General Manager
• Monthly reports on intrastat/export documentation (external consultant)
• Update cash flow weekly
• Request vendor creation/modification including adjustments of payment terms
• Clear/update old POs every quarter
• Send monthly accruals to the finance department
• Month end controls invoicing
• Collect documentation for annual audit
• Internal point of contact for AP & AR
• Quarterly accrual of Norwegian supplier tax
• Docusign responsible
• Approve Swedish payroll in the bank
OTHER / Administration and support
• Support and act as contact person and FSSC Barcelona's accounting, finance
• Monthly update of marketing costs on Teams
Who You Are:
Skills and competences
• Min three years documented experience from a similar position.
• Strong administrative and organizational skills
• Computer proficiency, particularly with office software.
• Financial skills like bookkeeping, data entry and familiarity with accounting principles and software
• SAP-user
• Ability to work independently
• Fluent Swedish and good English in speech and writing
Education
• A business and administration program or economics program at high school as a foundation.
College education/separate courses in economics and administration or equivalent
#LI-HJ1
Location: EMEA : Sweden : Stockholm:Sweden
Learn more about Grifols
Finance and Admin coordinator, Grifols Nordic AB(Maternity Leave 1 Year Contract)
What Your Responsibilities Will Be:
PURCHASE / Suppliers
• Create purchase orders & match against supplier invoices in SAP.
• Incoming vendor invoices received by post (scan and email to Barcelona - FSSC(Financial Shared Services Center))
• Approve invoices in SAP and check that the cost account and cost center are correct
• Control consultant invoices before next approvals
• Monitor the rental cost for and maintenance of office premises and parking
ACCOUNTING & CONTROLLING
• Analyze and comment on differences between budget and actual costs together with the General Manager (monthly reports)
• Lead the monthly office meeting and present analysis of Budget vs Forecast for sales and OPEX.
• Budget & Forecasts: OPEX budget process for BioPharma & CA and analyze together with General Manager
• Monthly reports on intrastat/export documentation (external consultant)
• Update cash flow weekly
• Request vendor creation/modification including adjustments of payment terms
• Clear/update old POs every quarter
• Send monthly accruals to the finance department
• Month end controls invoicing
• Collect documentation for annual audit
• Internal point of contact for AP & AR
• Quarterly accrual of Norwegian supplier tax
• Docusign responsible
• Approve Swedish payroll in the bank
OTHER / Administration and support
• Support and act as contact person and FSSC Barcelona's accounting, finance
• Monthly update of marketing costs on Teams
Who You Are:
Skills and competences
• Min three years documented experience from a similar position.
• Strong administrative and organizational skills
• Computer proficiency, particularly with office software.
• Financial skills like bookkeeping, data entry and familiarity with accounting principles and software
• SAP-user
• Ability to work independently
• Fluent Swedish and good English in speech and writing
Education
• A business and administration program or economics program at high school as a foundation.
College education/separate courses in economics and administration or equivalent
#LI-HJ1
Location: EMEA : Sweden : Stockholm:Sweden
Learn more about Grifols
Ansök till tjänsten
Admin Services Supervisor Nordics (Maternity Leave 1 Year Contract)
OM FÖRETAGET
GRIFOLS, S.A.
