Receptionist
AAK AB (publ)Sammanfattning
Join AAK as a Receptionist at our Malmö office on a 1-year contract. This role involves welcoming visitors, managing reception activities, and supporting office administration and events. The ideal candidate will be proactive, organized, and service-minded, contributing to a positive office atmosphere while coordinating various tasks and priorities.Det här erbjuder vi
Opportunity to work with a pioneering company in specialty oils and fats.Investment in employee development through training and mentorship.Contribution to sustainability-focused initiatives.Diverse and inclusive workplace culture.
Ansök senast: Öppet tillsvidare
Publicerad: 2026-08-26
Beskrivning
Receptionist
Our story goesback more than 150 years, to the chilly southern coast of Scandinavia. From ourearly success in Sweden and Denmark, we've grown into the world's leadingspecialist producer of plant-based oils, employing more than 4,000 peopleacross the globe.
We work with ourcustomers to make the products you love even better. The oils we produce gointo making your chocolate extra-creamy or putting the crunch into yourcroissant. And it's not just food - we work across industries to make productsthat are higher quality, healthier and better for the planet.
Everything we dois about Making Better Happen™.
AAK Location
This role isbased at our office in Malmö, Sweden.
This role will bea 1-year contract role. 8:30-15:30 or 9-16 with one hourlunch.
About the role
We are lookingfor a proactive, organised and service-minded Receptionist to join our HeadOffice in Hyllie. As the first point of contact for visitors, colleagues,suppliers and other stakeholders, you will play an important role in creating awelcoming and professional experience for everyone who enters our office.
This is a variedrole combining reception, office administration, event support and day-to-daycoordination. You will help ensure the office runs smoothly, support colleaguesacross different functions and act as a key contact for external suppliers and serviceproviders.
You will alsocontribute to creating a positive office atmosphere, supporting events andonboarding new employees. This is an opportunity for someone with a genuineservice mindset who enjoys being hands-on, organised and able to manage severalpriorities at once.
Working hours
This role is a 1-year temporary contract initially.The working hours are flexible either from 8:30am-3:30pm or 9am-4pm.
Responsibilities
- Welcome and assist visitors, colleagues, suppliers and other stakeholders, providing a professional and friendly first impression of AAK.
- Manage reception activities, including emails, phone calls, visitor coordination and communication with the ground-floor reception.
- Help create a welcoming and well-functioning office environment, taking ownership of practical and ad hoc office matters.
- Support the planning and coordination of office events such as town halls, breakfast meetings and other employee activities.
- Coordinate meeting rooms, catering, visitor tags and other practical arrangements for colleagues and visiting teams.
- Manage reception correspondence, incoming and outgoing mail and courier services.
- Act as a key contact for external suppliers, coordinating services such as cleaning, fruit deliveries, and office supplies.
- Support office access management, visitor tags and onboarding activities for new employees.
- Contribute to office projects and collaborate with other tenants through the local tenant network on activities, events and compliance matters.
About you
- Previous experience in reception, office administration, customer service or a similar service-focused role is preferred but we welcome candidates with no prior experience.
- Fluent in English and be able to communicate in Swedish (speaking and writing).
- You are highly organised and able to manage multiple tasks and priorities while maintaining a high level of service.
- A proactive, hands-on and "can-do" mentality, with a willingness to take ownership and help wherever needed.
- Strong administrative skills and attention to detail, with confidence handling practical and organisational tasks independently.
- Friendly, approachable and professional, with a genuine passion for creating a positive experience for visitors and colleagues.
- Comfortable working with different teams and stakeholders, with a collaborative approach and the ability to build strong relationships.
- Flexible and adaptable, with the ability to respond quickly to changing priorities and ad hoc requests.
In return AAKoffers
- Join a pioneering company in specialty oils and fats, driving innovation and sustainability.
- AAK invests in your development with training, mentorship, and clear career paths.
- You will contribute to a greener world with AAK's sustainability-focused approach.
- Join a diverse and inclusive workplace that values every individual's perspective and talents.
Contact andinformation
For furtherinformation about the position, please contact Emily Lumb, Talent AcquisitionSpecialist: emily.lumb@aak.com
About AAK
Everything AAKdoes is about Making Better Happen™. We specialise in plant-based oils that arethe value-adding ingredients in many of the products people love to consume. Wemake these products better tasting, healthier, and more sustainable. At theheart of AAK's offer is Customer Co-Development, combining our desire tounderstand what better means for each customer with the flexibility of ourproduction assets and deep knowledge across multiple industries, includingChocolate and Confectionery, Bakery, Dairy, Plant-based Foods, SpecialNutrition, Foodservice and Personal Care.
Our 4,000 employees support close collaboration with customers through 25regional sales offices, 15 dedicated Customer Innovation Centers, and more than20 production facilities worldwide. Headquartered in Malmö, Sweden and listedon Nasdaq Stockholm, AAK has been Making Better Happen™ for more than 150years.
AAK is an equal opportunities employer and is committed to creating aninclusive workplace where diversity is valued and everyone has the opportunityto contribute and grow.
Our story goesback more than 150 years, to the chilly southern coast of Scandinavia. From ourearly success in Sweden and Denmark, we've grown into the world's leadingspecialist producer of plant-based oils, employing more than 4,000 peopleacross the globe.
We work with ourcustomers to make the products you love even better. The oils we produce gointo making your chocolate extra-creamy or putting the crunch into yourcroissant. And it's not just food - we work across industries to make productsthat are higher quality, healthier and better for the planet.
Everything we dois about Making Better Happen™.
AAK Location
This role isbased at our office in Malmö, Sweden.
This role will bea 1-year contract role. 8:30-15:30 or 9-16 with one hourlunch.
About the role
We are lookingfor a proactive, organised and service-minded Receptionist to join our HeadOffice in Hyllie. As the first point of contact for visitors, colleagues,suppliers and other stakeholders, you will play an important role in creating awelcoming and professional experience for everyone who enters our office.
This is a variedrole combining reception, office administration, event support and day-to-daycoordination. You will help ensure the office runs smoothly, support colleaguesacross different functions and act as a key contact for external suppliers and serviceproviders.
You will alsocontribute to creating a positive office atmosphere, supporting events andonboarding new employees. This is an opportunity for someone with a genuineservice mindset who enjoys being hands-on, organised and able to manage severalpriorities at once.
Working hours
This role is a 1-year temporary contract initially.The working hours are flexible either from 8:30am-3:30pm or 9am-4pm.
Responsibilities
- Welcome and assist visitors, colleagues, suppliers and other stakeholders, providing a professional and friendly first impression of AAK.
- Manage reception activities, including emails, phone calls, visitor coordination and communication with the ground-floor reception.
- Help create a welcoming and well-functioning office environment, taking ownership of practical and ad hoc office matters.
- Support the planning and coordination of office events such as town halls, breakfast meetings and other employee activities.
- Coordinate meeting rooms, catering, visitor tags and other practical arrangements for colleagues and visiting teams.
- Manage reception correspondence, incoming and outgoing mail and courier services.
- Act as a key contact for external suppliers, coordinating services such as cleaning, fruit deliveries, and office supplies.
- Support office access management, visitor tags and onboarding activities for new employees.
- Contribute to office projects and collaborate with other tenants through the local tenant network on activities, events and compliance matters.
About you
- Previous experience in reception, office administration, customer service or a similar service-focused role is preferred but we welcome candidates with no prior experience.
- Fluent in English and be able to communicate in Swedish (speaking and writing).
- You are highly organised and able to manage multiple tasks and priorities while maintaining a high level of service.
- A proactive, hands-on and "can-do" mentality, with a willingness to take ownership and help wherever needed.
- Strong administrative skills and attention to detail, with confidence handling practical and organisational tasks independently.
- Friendly, approachable and professional, with a genuine passion for creating a positive experience for visitors and colleagues.
- Comfortable working with different teams and stakeholders, with a collaborative approach and the ability to build strong relationships.
- Flexible and adaptable, with the ability to respond quickly to changing priorities and ad hoc requests.
In return AAKoffers
- Join a pioneering company in specialty oils and fats, driving innovation and sustainability.
- AAK invests in your development with training, mentorship, and clear career paths.
- You will contribute to a greener world with AAK's sustainability-focused approach.
- Join a diverse and inclusive workplace that values every individual's perspective and talents.
Contact andinformation
For furtherinformation about the position, please contact Emily Lumb, Talent AcquisitionSpecialist: emily.lumb@aak.com
About AAK
Everything AAKdoes is about Making Better Happen™. We specialise in plant-based oils that arethe value-adding ingredients in many of the products people love to consume. Wemake these products better tasting, healthier, and more sustainable. At theheart of AAK's offer is Customer Co-Development, combining our desire tounderstand what better means for each customer with the flexibility of ourproduction assets and deep knowledge across multiple industries, includingChocolate and Confectionery, Bakery, Dairy, Plant-based Foods, SpecialNutrition, Foodservice and Personal Care.
Our 4,000 employees support close collaboration with customers through 25regional sales offices, 15 dedicated Customer Innovation Centers, and more than20 production facilities worldwide. Headquartered in Malmö, Sweden and listedon Nasdaq Stockholm, AAK has been Making Better Happen™ for more than 150years.
AAK is an equal opportunities employer and is committed to creating aninclusive workplace where diversity is valued and everyone has the opportunityto contribute and grow.
Ansök till tjänsten
Receptionist
OM FÖRETAGET
AAK AB (publ)
