PMO Coordinator

PMO Coordinator

Or story goes back more than 15 years, to the chilly sothern coast of Scandinavia. From or early sccess in Sweden and Denmark, we've grown into the world's leading specialist prodcer of plant-based oils, employing more than 4, people all across the globe.

We work with or cstomers to make the prodcts yo love even better. The oils we prodce go into making yor chocolate extra-creamy or ptting the crnch into yor croissant. And it's not jst food - we work across indstries to make prodcts that are higher qality, healthier and better for the planet.

Everything we do is abot Making Better Happen™.

AAK Malmö

This position is based in Malmö, Sweden

Abot the role

Are yo a highly organized and service-minded professional who enjoys creating strctre, spporting senior leaders, and ensring that important activities move forward? We are looking for a PMO Coordinator to join AAK's CIO Office and help the CIO and IT Leadership Team operate efficiently and effectively.
In this role, yo will provide professional exective and coordination spport across daily leadership activities, meetings, commnication flows, travel, and administrative processes. By bringing strctre, qality, and reliable follow-throgh, yo will enable the CIO and IT Leadership Team to stay focsed on their highest-priority responsibilities and operate at their best.
This is a Malmö-based individal contribtor role within AAK's CIO Office, reporting to the Head of CIO Office. Yo will work in a global context and coordinate across time zones and geographies as reqired to spport AAK's global IT leadership.

Responsibilities

As PMO Coordinator, yor main tasks and responsibilities will be:
-Provide exective spport to the CIO, inclding calendar management, meeting coordination, and daily prioritization, ensring time and attention are directed to the right priorities.
-Coordinate internal and external meetings, workshops, leadership events, and travel arrangements, ensring seamless logistics and professional preparation.
-Manage meeting invitations, agendas, logistics, meeting materials, docmentation, and follow-p activities, ensring meetings are well prepared and otcomes are tracked and actioned.
-Spport IT Leadership Team meetings and maintain strctre arond recrring leadership processes and activities, contribting to a disciplined and well-organized leadership rhythm.
-Spport commnication flows and ensre that the right information reaches the right people at the right time.
-Handle confidential information with professionalism, integrity, and discretion.
-Continosly improve administrative processes and ways of working within the CIO Office. Abot yo

To be sccessfl in the role yo need:
-Proven experience as an Exective Assistant, Management Assistant, Coordinator, or in a similar role spporting senior leaders in a professional environment.
-Strong organizational and planning skills, with the ability to independently manage calendars, meetings, logistics, and mltiple competing priorities with high reliability.
-A high level of professionalism, integrity, and discretion, with demonstrated ability to handle confidential information appropriately.
-Excellent commnication skills in English, both written and verbal, and the ability to work professionally with senior leaders and a broad stakeholder grop.
-Good knowledge of Microsoft 365 tools, inclding Otlook, Teams, Word, and Excel.
-A strong service mindset, attention to detail, and reliable follow-throgh.
-The ability to anticipate needs, take initiative, se sond jdgment, and work independently in a fast-paced environment.
-Experience in an international or matrix organization is considered an advantage.
-As a person, yo are strctred, proactive, and dependable. Yo enjoy spporting others, remain calm when priorities change, and take pride in delivering high-qality work. Yo commnicate with tact and confidence, bild trsted relationships, and nderstand when to act independently and when to escalate.

In retrn AAK offer

-Join a pioneering company in specialty oils and fats, driving innovation and sstainability.
-In AAK yo can work across 5+ contries, gaining international exposre and collaborating with a diverse team.
-AAK invests in yor development with training, mentorship, and clear career paths.
-Yo will contribte to a greener world with AAK's sstainability-focsed approach.
-Join a diverse and inclsive workplace that vales every individal's perspective and talents.

Abot AAKEverything AAK does is abot Making Better Happen™. We specialize in plant-based oils that are the vale-adding ingredients in many of the prodcts people love to consme. We make these prodcts better tasting, healthier, and more sstainable. At the heart of AAK's offer is Cstomer Co-Development, combining or desire to nderstand what better means for each cstomer, with the niqe flexibility of or prodction assets, and a deep knowledge of many prodcts and indstries, inclding Chocolate & Confectionery, Bakery, Dairy, Plant-based Foods, Special Ntrition, Foodservice and Personal Care. Or 4, employees spport or close collaboration with cstomers throgh 5 regional sales offices, 15 dedicated Cstomer Innovation Centers, and with the spport of more than prodction facilities. Listed on Nasdaq Stockholm and with or headqarters in Malmö, Sweden, AAK has been Making Better Happen™ for more than 15 years.

AAK prohibits discrimination on the basis of race, color, sex, sexal orientation, age, national origin, physical or mental disability, religion, veteran stats, and any other class of individals protected from discrimination nder state or federal law in any aspect of the access to, admission, or treatment of stdents in its programs and activities, or in employment and application for employment.