Payroll Coordinator (Fixed-term)

Join our global force of 400+ innovators, blending the latest in tech with the greatest in soundtracking, from our Stockholm HQ to offices in London, New York, Los Angeles, Berlin, Paris, Oslo, and Seoul. We're an industry leader with a startup mentality. We take what we do seriously, but we don't take ourselves too seriously. Creating and collaborating to transform the sound of streaming, content, and culture. Come join us, and let the world feel your work

At Epidemic Sound, we believe every great process runs on the details getting done right and payroll is no exception. We're looking for a Payroll Coordinator on a part-time, fixed-term basis to join our Total Rewards team and help keep our global payroll operations accurate, compliant, and running like clockwork.

This is an administrative role at heart, but a hugely important one. You'll be the person making sure payroll input is clean before it lands with our Payroll Specialist, that expense reports get processed smoothly, and that employees get fast, friendly answers to their payroll questions. If you love bringing order to detail-heavy work and take pride in being the person others can count on, this is your kind of job.

Your key responsibilities include

• Collect, prepare, and quality-check payroll input ahead of each payroll cycle - new hires, terminations, salary and benefit changes, absence, and variable compensation
• Make sure input is accurate, complete, and submitted to the Payroll Specialist on time, every time
• Support reconciliation between source systems (HRIS, time and attendance) and payroll input, chasing down discrepancies where needed
• Help maintain payroll records and documentation in line with company policy and legal requirements

• Review and process employee expense reports according to our expense policy
• Follow up with employees on missing receipts, incorrect input, or incomplete submissions

• Own the day-to-day handling of incoming Payroll tickets in Jira - categorizing and responding to employee queries
• Route more complex or sensitive cases to the Payroll Specialist, with timely follow-up
• Keep accurate ticket logs and flag recurring questions that could be solved with self-service resources or FAQs

• Pitch in on ad hoc administrative tasks and projects across the Payroll/Total Rewards team
• Spot and flag inefficiencies or improvement opportunities in payroll, expense, or ticketing workflows

Requirements

• The position is part-time (50%) for a fixed term, starting August 1st and ending December 31st
• Prior experience in global payroll administration, HR administration, or a similar finance/admin role
• Highly detail-oriented and organized, with a natural comfort handling sensitive and confidential data
• Strong Excel skills; experience with payroll systems and Jira is a plus
• A service-minded, clear communicator who responds to employee queries professionally and promptly
• Able to work independently, hit strict payroll deadlines, and manage a high volume of detailed administrative tasks
• Fluent in English; Swedish language skills are a plus given local payroll requirement

It would also be music to our ears if you have

• Experience with global payroll, more specifically the US, however we do operate in other countries as well
• Experience in systems such as Agda, Expensify or similar

Equal opportunity employerWe believe that bringing people together from different backgrounds, experiences and perspectives makes for a healthy workplace, a more successful business and a better world. We value diversity and encourage everyone to come and soundtrack the world with us.

ApplicationReady to make the world feel your work? Please apply, in English.