Business Support Administrator

Business Support Administrator (Permanent) - Mölndal

We are seeking a highly organised and proactive Business Support Administrator to join our onsite team in Mölndal. This is a permanent position offering a varied and dynamic role supporting site operations in partnership with our customer.

In this role, you will provide professional and effective business, administrative, and HR support, ensuring the smooth coordination of daily activities while maintaining compliance with VWR and customer policies.

Key Responsibilities

Communication & Facilitation

Act as the central coordination point for administrative processes, supporting associates and stakeholders across the site

Support Site Management with business projects and ongoing initiatives

Organise and facilitate meetings on behalf of the Onsite Manager and Site Leadership Team (room bookings, agendas, minutes, and action tracking)

Maintain and update internal communication platforms

Coordinate internal communications, announcements, and engagement initiatives

Arrange site tours and manage visitor access for internal and external guests

Promote awareness of company and customer initiatives and policy updates

Administration & HR Support

Coordinate recruitment activities, including seasonal hiring and internship programmes

Manage end-to-end onboarding for new starters, ensuring timely setup of systems, access, and inductions

Maintain accurate employee records and organisational data

Support quarterly staff meetings and Site Management activities

Coordinate offboarding processes in a compliant and structured manner

Manage employee access cards and records

Organise mandatory training (internal and external) to ensure compliance

Coordinate employee surveys and support analysis of results

Support people processes such as performance management cycles, salary reviews, holiday tracking, and development programmes

Plan and coordinate employee wellbeing initiatives (e.g., health checks, vaccinations)

Support employee engagement activities and events with both VWR and the customer

Reporting & Compliance

Assist with preparation of Monthly and Quarterly Business Review reports

Maintain and update organisational charts

Manage TDM data updates for the European board

Track and report training completion and compliance

Monitor deadlines and follow up to ensure compliance requirements are met

Maintain accurate training records and documentation

Support skill matrix tracking and compliance across the site

What We're Looking For

Strong organisational and multitasking skills

Experience in administrative and/or HR support roles

Excellent communication and stakeholder management abilities

High attention to detail with a structured approach to work

Ability to manage sensitive and confidential information

Proficiency in MS Office and HR systems (e.g., Workday is an advantage)

A proactive, solutions-focused mindset

Why Join Us?

Permanent role in a globally recognised organisation

Opportunity to work in collaboration with a leading customer

Broad and varied responsibilities with strong exposure to business operations

Inclusive and supportive working environment

If you're a motivated administrator who thrives in a fast-paced, collaborative setting, we'd love to hear from you.

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