HR Project Coordinator

Om jobbet

We are looking for an HR Project Coordinator for a global company in Södertälje. Start is in mid January, 6 months limited contract to begin with. This role is 50% onsite in Södertälje.

Assignment

Project coordinator for a major system and process transformation project within People & Culture. Within the framework of the project (harmonizing processes and decoupling systems), several streams are operated with sub-project managers. This assignment is as a project coordinator supporting the project manager.

The tasks include:

Assist in planning and coordinating project activities

Collect and consolidate status updates from stakeholders

Track delegated tasks and follow up on deadlines

Facilitate communication with IT on system-related issues

Support process harmonization and system decoupling efforts

Help maintain a positive and collaborative project environment

Assist in building rapid engagement, trust and buy-in through a people-centred approach

Update the project plan and risk register as needed

Adopt a people-centric and data-driven working style

Enhance organizational readiness for transition

Prepare agendas, take minutes and distribute meeting notes

Document project progress and maintain accurate records

Provide administrative support for strategic and tactical decisions

Required behavioural competence:

Structured and proactive - manages complexity and secures progress through follow-up

Collaborative and people-oriented - builds trust and alignment across stakeholder groups

Communicative and clear - adapts messages to target audiences

Self-driven and solution-oriented - identifies obstacles and suggests practical, value-adding actions

Adaptable and resilient - remains effective in shifting priorities, ambiguity and fast-moving project environments

Facilitative and inclusive - enables productive collaboration in diverse and cross-functional teams

Required technical competence

Bachelor degree in a relevant field (Organization, HR, Change Management)

Good understanding of HR systems

Leadership experience

Experience of coordinating change projects within HRIT/HR digitalization

Strong skills in Swedish and English

Excellent organizational and communication skills

Experience of stakeholder management

Experience of building and facilitating teams and collaboration

This is a full-time consultant position in Södertälje through Incluso. Start is in mid January, 6 months limited contract to begin with, possibility of extension after that. This role is 50% onsite in Södertälje. Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.