Senior Project Administrator / Document Specialist - 14062

Om jobbet

Veritaz is a leading IT staffing solutions provider in Sweden, committed to advancing individual careers and aiding employers in securing the perfect talent fit. With a proven track record of successful partnerships with top companies, we have rapidly grown our presence in the USA, Europe, and Sweden as a dependable and trusted resource within the IT industry.

Assignment Description:

We are looking for a Senior Project Administrator / Document Specialist to join our dynamic team.

What you will work on:

Provide administrative and coordination support to project managers within transfer and development projects.

Assist project managers with financial planning, tracking, and reporting activities.

Support resource planning and follow-up, ensuring alignment with project timelines and capacity.

Contribute to daily project follow-up activities, including schedule updates, meeting preparation, and progress tracking.

Manage user access and permissions in documentation systems such as PLM system/Magic.

Maintain and update work instructions and other controlled project documents.

Draft decision minutes, support workshops, and handle other document-related administrative tasks.

Adapt to changing project needs and take on new administrative tasks as required.

What you bring:

Proven experience in administrative or coordination roles, preferably within a project-oriented organization.

Hands-on experience in document management systems, ideally within Life Science or other regulated environments.

Solid understanding of project work processes, preferably with technical or R&D focus.

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and SharePoint.

Excellent communication skills in Swedish and English, both written and spoken.

Detail-oriented, structured, and organized, with strong documentation skills.

Service-minded, proactive, and able to collaborate effectively in cross-functional and global teams.

Comfortable working in a dynamic and changing environment.

Meritorious:

Background in Natural Sciences or Engineering.

Experience with Veeva and Magic document management systems.

Experience from GMP or similar regulated settings.