Office Coordinator

Om jobbet

About the role:

We're looking for a sharp, proactive operator who thrives on making things run seamlessly behind the scenes. This is a high-impact role at the center of our business, you'll be the person leaders rely on, the one new hires remember, and the reason our office actually works.

If you're someone who gets ahead of problems before they happen, communicates with confidence and warmth, and takes genuine pride in keeping a busy team firing on all cylinders - we want to hear from you!

A quick note before you apply: This role is a 30-day interim contract. If it's a great fit on both sides, we're open to continued hourly collaboration beyond that - so there's real potential for the relationship to grow.

What you'll do:

Executive Support

• Own the calendars, travel, and logistics for senior leadership, proactively, not reactively
• Be the first impression for guests and visiting colleagues, setting the tone for how we show up
• Prepare polished documents, presentations, and reports when it counts
• Handle sensitive information with discretion and good judgment

Office Management

• Run day-to-day office operations; supplies, equipment, vendor relationship, so nothing slips
• Be the go-to contact for facilities and maintenance, owning issues through to resolution
• Ensure health and safety standards are upheld
• Support a smooth onboarding experience for new joiners and liaise with HR and Payroll
• Keep systems, records, and processes tight and accessible

What we're looking for

• Proven background as an EA, Office Manager, or similar, you've done this before and done it well
• Calm under pressure, diplomatic in tricky situations, warm with people
• A "figure it out" mindset, you assess quickly, adapt fast, and don't wait to be told
• Exceptional organizational skills with the ability to juggle competing priorities without dropping the ball
• Strong written and verbal communication - clear, professional, and human
• Comfortable working independently with minimal direction

A note on working style

This is an office-based role, 8am-5pm. Because we operate across multiple time zones and jurisdictions, you'll need a genuine willingness to flex when the business demands it - and we'll do the same for you.

Department People & Organization Locations Stockholm