Office Assistant Administration (m/f/d)

Om jobbet

Mission Brief

You will support the Office Administration Team in our Test Site in Kiruna in daily operational tasks and ensure that office processes run smoothly.

Your Role in Our Space Mission:

Provide general administrative support, including handling mail, calls, filing systems, office supplies, workwear orders, and ensuring overall office cleanliness and organization.

Support employee processes such as onboarding, SSC card/access management, visitor reception, meeting room coordination, travel arrangements, and accommodation tracking.

Assist with event and meeting preparation, including catering, scheduling, and participation in planning and execution.

Managing the accommodations provided to employees and keeping track of availability and occupancy.

Support security processes such as access control, visitor flows, protocol documentation, and on-site compliance with corporate guidelines.

Assist with supplier and contract coordination, including performance follow-up and documentation.

Overseeing the complete management of company vehicles, including maintenance schedules, service appointments, processing invoices, and handling vehicle bookings.

Create analyses, reports, and presentations using MS Excel and PowerPoint.

Qualification Checklist

Completed commercial training as an office clerk or comparable commercial qualification (e.g., office management clerk, industrial clerk, or equivalent further education)

Relevant, ideally several years of, professional experience and good knowledge of MS Office

Confident and professional demeanor towards colleagues and visitors

Excellent communication skills as well as fluent Swedish and English language skills

Strong organizational and problem-solving skills, with a reliable, precise, and independent working style

Strong communication and coordination abilities when dealing with internal stakeholders, authorities, and external partners

High willingness to learn and strong motivation

Driving license require

Bonus Skills

Experience or interest in infrastructure, facility coordination, or corporate security is considered an advantage