HR Site Administrator

Om jobbet

Job Summary

The HR Site Administrator will be responsible for the day-to-day administration of HR functions, ensuring smooth site operations, compliance with company policies, and the delivery of a positive employee experience. This role serves as the first point of contact for all HR-related inquiries at the site and works closely with the central HR team to support and implement HR initiatives and practices.

Contract Type: Fixed-term contract (12 months - maternity leave cover)

Key Responsibilities

Serve as the main point of contact for employees and site management, providing guidance on HR policies, procedures, and programs.

Coordinate onboarding and orientation for new employees, ensuring a smooth integration into the organization.

Assist employees with welfare-related inquiries and ensure they receive appropriate support.

Travel between multiple sites across Gävle, Sweden, to provide consistent HR support and address on-site matters.

Manage and resolve employee issues promptly, assessing and addressing concerns appropriately.

Provide guidance and support to employees when dealing with local authorities, including residency permits and tax matters.

Act as a liaison between employees and management to ensure clear, effective communication.

Maintain accurate and up-to-date employee records, including personal data, employment contracts, and HR documentation.

Support the implementation of HR policies, procedures, and best practices in compliance with local labour laws and company standards.

Assist with employee relations matters, including conflict resolution, disciplinary actions, and grievances, in collaboration with the HR department.

Support payroll processes by collecting, verifying, and submitting time and attendance data accurately and on time.

Contribute to special HR projects and initiatives as required.

Qualifications and Skills

Previous experience in HR administration, ideally in a multicultural environment.

Experience with time and attendance systems and accurate timesheet processing.

Good understanding of payroll processes and related administrative tasks.

Familiarity with Swedish employment laws and regulations is an advantage.

Strong organizational, communication, and interpersonal skills.

Ability to work independently and manage multiple priorities in a fast-paced environment.

A proactive, empathetic, and solution-oriented approach.

B-Driving License

Language

Fluency in English (spoken and written)

Romanian (considered a plus).

What We Offer

Competitive salary package

25 days of annual holiday

Health and pension insurance

Opportunities for professional development and career progression

A collaborative and inclusive working environment

The opportunity to be part of a dynamic, international team

Application deadline: March 30, 2026 Enter reference: HR Site Administrator in your application

Apply by email: alexandru.naghi@benbau.com