Om jobbet
As our new HR Operations Specialist, you will support colleagues across the full employee lifecycle and ensure that our HR operations run smoothly, professionally and with a human touch. This is an exciting opportunity for someone who wants to grow in HR, contribute to meaningful work, and be part of a team that truly values collaboration and continuous improvement.In this role, you will work at the center of our HR operations-supporting Learning & Development, HR administration, and key lifecycle processes. You will partner closely with our local HR Business Partners and our Service Excellence Hub to create a seamless, consistent and high-quality HR experience for all employees.
Your tasks:
Drive Learning & Development Operations:
- Coordinate qualifications, trainings and development programs from end to end (booking, trainer communication, invitations, confirmations and more).
- Organize all logistics for L&D events-rooms, catering, setup and smooth execution.
Ensure High-Quality HR Administration & Data Management:
- Oversee time tracking and time management processes.
- Handle employee inquiries with professionalism and timely support.
- Process resignations and keep HR systems accurate and compliant.
- Coordinate onboarding logistics, including country/regional welcome days.
- Administer employee surveys and support reporting.
- Maintain correct position and role assignments in our HR systems.
Support the Full Employee Lifecycle:
- Initiate, extend or end engagements for contingent workers.
- Prepare employer documents such as reference letters, employment confirmations and A1 forms.
- Support contract management and documentation processes.
- Coordinate HR measures for life events including births, weddings and service anniversaries.
- Handle internal and external secondary employment requests.
- Partner with both local HR and our Service Excellence Hub to deliver a consistent and exceptional HR service.
Who you are:
You will be great in this role if you:
- Bring experience from HR administration.
- Are highly organized, detail-oriented and love bringing clarity and quality into processes.
- Have excellent communication skills and a strong service mindset.
- Are comfortable working with digital tools and HR systems.
- Enjoy teamwork but can also take ownership and drive tasks independently.
- Are proactive, curious and eager to grow within HR.
What we offer:
- A collaborative HR team filled with expertise, energy and a supportive mindset.
- A varied role where you get exposure to many HR areas and real opportunities to develop.
- The chance to influence how we shape our employee experience and strengthen our organizational culture.
- A dynamic workplace where structure, kindness and continuous improvement go hand in hand.
Your qualifications:
- A formal education in Human Resources or a related field.
- 1-3 years of experience in HR administration.
- Proficiency in SAP or another major HRIS system.
- Full professional fluency in both English and Swedish, spoken and written.
- Knowledge of another Nordic language is considered a strong advantage.
We warmly welcome your application and look forward to getting to know you. If this role sparks your interest, we encourage you to apply - we would be delighted to hear from you.
Please note that the application deadline is 19 March. As we review candidates on a rolling basis, the position may be filled before the closing date, so we encourage you to submit your application as soon as possible.
