HR Coordinator

Om jobbet

Work experience

Requirements

University education in the HR field or other education that we consider equivalent - 3 years of experience or more

Experience in HR administration

Strong understanding of systems and processes

Fluent in Swedish and English, written and spoken

It is an advantage if you have experience with:

Working for an Infrastructure construction company

Working in projects

Polish, Ukrainian and Russian language

Experience with system implementation ERP, SuccesFactors and Konteks case handling system

Experience working with company car administration

About the job

For our Headquarter in Stockholm Sweden we are currently searching for an experienced HR Coordinator

Job description:

In this role you will work across the entire employee journey-from onboarding to offboarding. You will work at the intersection of people, systems, and processes.

You will play a pivotal role in supporting employees and management across the full HR lifecycle. You will be responsible for operational HR tasks, recruitment, onboarding, payroll coordination, policy development, and employee engagement initiatives.

Key Responsibilities

HR Operations & Reporting

• Prepare and submit monthly HR reports for Spain and Sweden.

• Maintain accurate employee records and ensure compliance with local labor laws.

Recruitment & Hiring

• Manage end-to-end recruitment processes via LinkedIn, recruitment agencies, Arbetsförmedlingen, and internal referrals.

• Conduct candidate screening, interviews, reference checks, and employment documentation and contracts.

Onboarding & Integration

• Coordinate onboarding logistics including welcome forms, administrative notifications, and first-day agendas.

• Facilitate HR and communication meetings for new hires.

Payroll & Benefits Administration

• Oversee timesheets and expense management.

• Liaise with payroll provider for monthly updates (e.g., personal data changes, new hires, resignations).

• Review payroll outputs and employee payslips.

• Collaborate with Finance for payroll reporting.

Insurance & Health Services

• Administer insurance enrollments and cancellations.

• Coordinate rehabilitation and health checks.

• Manage requisitions for protective eyewear.

Employee Engagement & Development

• Contribute to the OHLA newsletter and internal communications.

• Analyze employee survey results and implement improvement measures.

• Develop and roll out extended onboarding and local mentorship programs.

• Represent the company at student and employment fairs.

• Internal trainings management.

Policy & Compliance

• Update and create internal HR policies.

• Manage tax relief processes for expatriates.

• Approve and process invoices from vendors.

• Negotiate with Unions as needed

Other Services

• Administer company car orders and leasing agreements.

• Internal CV's and job description administration.

Engaged and innovative coordinator

We're looking for you who thrives in a varied environment, is structured and service-minded and brings curiosity to process improvement. You take initiative, communicate clearly and enjoy collaboration. To thrive in this role, you have a genuine interest in digitalization and continuous improvement, and you see learning as a natural part of your work.