Documentation Management Process Specialist

Om jobbet

The Opportunity

We are looking for a driven and detail-oriented Documentation Management Process Specialist to proactively lead and enhance documentation practices across our HVDC projects. In this strategic role, you will work cross-functionally to ensure documentation delivery meets project milestones, while promoting process adherence and quality throughout the organization.

You will act as a trusted advisor to project teams, confidently guiding them through documentation standards and customer requirements. With a strong focus on continuous improvement, you'll maintain and evolve our documentation instructions, support internal suppliers, and contribute to global process alignment. Your expertise will play a key role in ensuring compliance with ISO/IEC standards and driving operational excellence.

How You'll Make an Impact

Provide expert guidance to HVDC project teams on documentation processes to ensure smooth and compliant delivery to customers.

Take ownership of maintaining and updating documentation standards, ensuring consistency across global projects.

Lead assessments and audits related to ISO/IEC standards, supporting quality assurance and regulatory compliance.

Roll out documentation processes globally and ensure they are understood and followed across all relevant functions.

Monitor and report on documentation process adherence to drive improvements and support project success.

Keep documentation instructions, charts, and standards current and aligned with evolving business needs.

Deliver training and coaching to teams to strengthen their understanding of documentation systems and workflows.

Identify opportunities for process improvements and contribute to a culture of continuous development.

Your Background

You are a structured, driven, and curious professional with strong leadership and collaboration skills.

Comfortable leading large meetings and presenting to diverse audiences with confidence and clarity.

You hold a university degree in a relevant field and have equivalent experience, along with 2-5 years working in process and quality management, ideally in a technical or project-based environment.

Have solid knowledge of ISO/IEC standards; experience in standardization work is considered a plus.

Certified in Lean Six Sigma (Yellow Belt or higher), with a focus on process improvement and efficiency.

Experienced in using document management systems to support structured workflows and documentation control.

Fluent in English and Swedish, with additional languages seen as an advantage in a global setting.

What we offer

Collective agreement

Flexible working time

Health care and wellness allowance

Fantastic career possibilities within Hitachi Energy both within Sweden and globally

Mentor to support you throughout onboard phase

Various trainings and education supporting employee development

Diversified company with over 70+ nationalities working in Sweden

Supplementary compensation for parental leave

Employee Benefit Portal with thousands of discounts and perks

More about us

Are you ready for a new exciting challenge - apply today!

Recruiting manager Mattias Engvall mattias.engvall@hitachienergy.com will answer your questions about the position. Union representatives - Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107 38 21 85; Ledarna: Frank Hollstedt, +46 107 38 70 43. Any other questions can be directed to Talent Partner Antra Volujevica antra.volujevica@hitachienergy.com