Senior Administrative Specialist - BioAnalytics

Om jobbet

About the Department/Company

Alvotech is a fully integrated specialty biopharmaceutical company focused exclusively on development and manufacturing of high-quality biosimilar medicines.

Within Research and Development (R&D) function, the integrated Clinical and Medical Research (iCMR) department develops effective strategies aligned with biosimilar guidelines and health authority requirements to deliver successful clinical studies, and support post marketing-authorization related activities.

iCMR is launching an ambitious and exciting project aimed at modernizing and optimizing the departmental operating model. As part of this project, we are recruiting for the following position:

Overview of Job Role

Alvotech is looking to hire aSenior Administrative Specialist to support the daily operations of ourbioanalytical laboratory in Stockholm (Sweden). This role ensures smooth workflow, accurate documentation, and strong coordination across scientific, quality, and operational teams.

We are seeking an organized and proactive administrative coordinator with experience in procurement, training management and classical administration tasks. This position supports scientific, operational, and quality activities by managing documentation, coordinating logistics, maintaining records, and facilitating communication across teams.

Scope and responsibility:

• Coordinate daily operational activities, including scheduling meetings, booking rooms, and managing shared resources

• Process purchase orders, vendor quotes, invoices, and track lab expenditures

• Support sample logistics by assisting with receipt documentation, chain of custody forms, shipping records, and archiving

• Organize onboarding activities for new lab staff, including scheduling introductions and required trainings

• Maintain training matrices and coordinate mandatory safety, compliance, and regulatory training sessions

• Prepare meeting minutes, internal communications, and audit ready documentation

• Assist with project administration, including timelines, meeting logistics, and documentation

Job requirements:

• Administrative or office management training, or equivalent experience

• 2-5+ years of administrative experience; experience in a regulated laboratory (GLP/GCP/GMP) or scientific environment preferred

• Strong organizational and documentation skills with high attention to detail

• Proficiency with Microsoft Office; familiarity with LIMS/SAP is an advantage

• Strong communication, proactive attitude, reliability, service orientation and ability to manage multiple tasks

• Fluency in English and Swedish, both written and spoken

What we offer:

• Meaningful Work: Tackle inspiring challenges with passionate colleagues on projects that make a real difference in people's lives.
• Global Growth: Join a fast-growing, international company with a diverse and inclusive culture.
• Collaborative Environment: Work in a positive, flexible, and innovative setting that values teamwork and creativity.
• Career Development: Benefit from support for personal growth, internal mobility, and ongoing training opportunities.
• Cultural Exchange: Take advantage of exchange opportunities with our Reykjavik, Iceland lab for short or long-term stays.
• Well-being & Perks: Enjoy wellness benefits, on-site changing rooms, and a stocked office with snacks, fruit, and great coffee.
• Community & Celebration: Participate in regular social events and celebrate team milestones together.