Project Coordinator - EU research infrastructure projects at MAX IV

Om jobbet

Are you interested in international EU research projects? At MAX IV, you coordinate project activities, manage administration and reporting, and support global partners and users within complex, collaborative environments.

About the role

This is a 6-month consultancy assignment where you will be employed by Academic Work and work on-site at MAX IV. This role is pivotal in ensuring the smooth execution and administrative support for two key EU projects, NEPHEWS and EXANST. You will be the central point for coordinating activities, managing documentation, and facilitating communication between internal teams, external users, and international partners, contributing directly to scientific collaboration and access.

You are offered

Opportunity to work on impactful EU-funded research projects

6-month consultancy assignment through Academic Work at MAX IV

Dedicated consultant manager providing continuous support throughout the assignment

Occasional travel within Europe for collaboration and professional development

Exposure to international partners and large-scale scientific infrastructure projects

Supportive environment at a leading international research facility

Work tasks

This role involves coordinating and administrating complex EU research projects, focusing on supporting user access, managing project documentation, and facilitating international collaboration through event organization and administrative follow-up.

Coordinate MAX IV's involvement in the projects by overseeing follow-up tasks, reporting, documentation, and meeting organization

Handle administrative tasks related to travel and accommodation reimbursements (NEPHEWS)

Lead planning and organization of workshops and collaboration meetings (EXANST)

Coordinate the overall MAX IV contribution to the EXANST project.

Ensure accurate documentation and smooth project execution in collaboration with stakeholders

Act as a key contact point for internal teams, external users, and international partners

Gather and structure input from project partners for reports and deliverables

We are looking for

Excellent English skills, written and spoken

Experience as a research administrator or in a similar complex administrative role

Experience from scientific collaboration projects and project coordination

Strong skills in administration, documentation, and reporting

Strong command of Microsoft Office, especially Excel, and web-based systems

High attention to detail and accuracy in complex processes

Ability to manage multiple tasks and prioritize in a deadline-driven environment

Strong communication skills and ability to work with international stakeholders

It is meritorious if you have

Experience from EU funded projects, and bi-/multilateral projects.

Experience coordinating meetings, workshops, or events

Good swedish skills, written and spoken

To succeed in the role, your personal skills are:

Supportive

Goal oriented

Orderly

Responsible

Energetic

Our recruitment process

This recruitment process is handled by Academic Work and it is our client's wish that all questions regarding the position is directed to Academic Work.