Office & Payroll Coordinator - Stockholm (Parental Leave Cover)

Om jobbet

Company Profile

The group was formed over 2024-2025 through the merger of three leading software companies in the Office of the CFO space:

• Aico - automates and streamlines financial close processes
• Mercur - powers xP&A, budgeting, forecasting, business intelligence and financial analytics
• AARO - provides enterprise-grade consolidation and group reporting solutions

Together, the group is building a unified and comprehensive SaaS platform for finance and performance management across Europe. Our aim is to empower finance and executive leaders with automation, compliance and actionable insights - enabling faster decision-making, enhanced governance, and enterprise-wide visibility.

The group is headquartered in Stockholm, with offices in Sweden, Finland, Latvia, the UK and Kenya.

Backed byAccel-KKR, a global technology-focused investment firm, the group has ambitious growth plans driven by both organic expansion and acquisitions. We are now strengthening our HR and finance-related operations by investing in key roles that support our platform and future scalability.

Office & Payroll Coordinator - Stockholm (Parental Leave Cover)

We are currently looking for a highly organized and service-mindedOffice & Payroll Coordinatorto join our team in central Stockholm. This is a key role within our HR function, combining office management, internal support, and responsibility for payroll administration in close collaboration with external payroll partners.

This is aparental leave cover (temporary position)starting as soon as possible and continuing untilMay 1, 2027, with thepossibility of continued employment thereafter.

You'll be responsible for creating a well-functioning and welcoming office environment at our Stockholm location (Kungsbron 21), and act as a key point of contact internally for office logistics, onboarding, and HR-related administration.

About the Role

This is a broad and hands-on position where you'll support both day-to-day operations and recurring processes within HR and office services. You'll ensure a smooth and professional office environment while also managing critical routines related to payroll and internal administration.

We're looking for someone who isstructured, trustworthy, and service-oriented, with strong attention to detail and a proactive mindset.

Key Responsibilities

Office Operations & Internal Support

• Coordinate day-to-day office operations including mail, deliveries, and occasional front-desk tasks
• Ensure shared spaces, kitchen areas and storage are well maintained
• Coordinate internal activities such as breakfasts, meetings, and smaller events
• Order office and kitchen supplies and manage vendor relationships (cleaning, security, catering, etc.)
• Act as key point of contact for the property owner, building maintenance, and external suppliers
• Support onboarding of new employees and assist with practical arrangements
• Coordinate an upcoming office move from the group office in Solna to Kungsbron 21

Payroll & HR Administration

• Own the end-to-end payroll process in close collaboration with external payroll providers
• Currently responsible for payroll in Sweden and the UK, with additional countries expected as the company grows
• Collect, review and submit payroll data including timesheets, vacation, absences, etc.
• Ensure timely and accurate salary payments and reporting
• Act as internal point of contact for payroll-related questions
• Support general HR administration related to employment changes, onboarding, and documentation

General Administration

• Handle the company's general info inbox and direct inquiries appropriately
• Maintain key cards, office access and related systems
• Drive improvements in routines and internal administrative processes

Who We're Looking For

We believe you have previous experience in a similar role, ideally combining office services with administrative or HR-related responsibilities. You are confident working independently, can prioritize effectively, and enjoy creating a positive and well-organized environment for others.

Experience in payroll processes is highly valued, but we also welcome candidates with a strong administrative background and a desire to grow in this area.

Requirements

• Professional experience in office coordination, administration, reception, or HR
• Comfortable working in Microsoft Office (Outlook, Excel, Word, Teams)
• Fluent in Swedish and English, both spoken and written
• Highly structured, detail-oriented and responsible
• Service-minded with excellent communication and coordination skills

Experience with payroll administration is a strong advantage.

What We Offer

• Comprehensive employee benefits including pension, health insurance, etc.
• Centrally located office in Stockholm with engaged and supportive colleagues
• A hybrid work model that values work-life balance and flexibility
• Autonomy in your role, with the opportunity to take ownership and make a real impact
• A collaborative, ambitious and forward-looking work culture
• The chance to contribute to a product and platform that supports finance professionals worldwide

Application Process

The recruitment process includes in-person interviews at our office, as well as an assessment covering personality and logical reasoning. Final candidates will undergo reference checks and background screening.

This is afixed-term positionto cover a parental leave, starting as soon as possible and continuing untilMay 1, 2027. There is apossibility of continued employment thereafter, depending on future business needs.

Interested?

If this sounds like the right opportunity for you and your background aligns with the role, we look forward to receiving your application byJanuary 23rdat the latest. Please note that we will evaluate applications on a rolling basis and may fill the position before the deadline.

Questions?

If you have any questions or would like more information, feel free to contact:
Erik Johnson, Head of HR- erik.johnson@aaro.com

Locations Stockholm