Internship - Office Manager

Job Description
At AlBirunia, smooth processes and systems are the key to our success for a sustainable green energy providing.

We're looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving.

The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them company wide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Objectives of this role

• Oversee visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organization and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources and cultivate relationships with vendors
• Respond to requests and questions about office operations

Requirements

Responsibilities

• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as the main point of contact in the reception area and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Digital Marketing & AI-Enhanced Content

• Create and manage content for website, social media, email marketing, and digital ads.
• Utilize AI-powered copywriting tools (e.g., ChatGPT, Jasper, Copy.ai) to generate engaging content and optimize SEO.
• Develop and execute targeted digital campaigns (e.g., LinkedIn Ads, Google Ads, HubSpot marketing automation).

Sales & Marketing Collateral Creation

• Design professional and visually compelling sales collateral, including brochures, presentations, case studies, and pitch decks.
• Use tools like Adobe Creative Suite (Photoshop, InDesign, Illustrator), Canva, or Figma to create marketing assets.
• Leverage AI tools (e.g., Midjourney, DALL• E, Adobe Firefly, RunwayML) to enhance visuals and optimize creative workflows.

Events & Partner Marketing

• Support industry conferences and trade shows, ensuring the company has high-quality marketing materials for exhibitors, attendees, and speakers.
• Collaborate with partners and sales teams to tailor marketing assets for specific client needs.

Brand & Communication

• Ensure all sales and marketing materials align with brand guidelines, maintaining a professional and consistent voice.
• Develop creative storytelling techniques to highlight solar thermal solutions and their impact.

Required skills and qualifications

• Two or more years of experience in office management (could be less)
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain the confidentiality of company information
• Excellent written and verbal communication skills in English & Swedish.

Benefits

Preferred skills and qualifications

• Bachelor's degree or equivalent
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms

Benefits

• You will enjoy a happy and dynamic team
• Continues knowledge enriching with the renewable energy industry, especially solar
• Happy reluctant events and seminars
• Training Courses
• Remote and onsite working

Application

assure that you go through all the application process here

https://albirunia.zohorecruit.com/jobs/Careers

Contact

hr@albirunia.com