Executive PA & Operations Assistant

Om jobbet

For our department HR & General Administration we are seeking to appoint aExecutive PA & Operations Assistantcommencing immediately on a permanent basis.

You can look forward to

Are you ready to take on a dynamic role at the heart of our Stockholm office? We are looking for an Executive PA & Operations Assistant to provide high-level support to our CEO and play a key part in our Team Operations.

As Executive PA & Operations Assistant, you will be central to creating structure, efficiency, and flow in both management and operational processes. You'll work closely with the CEO and Team Operations & Office Support, ensuring that strategic and operational activities are carried out smoothly and accurately.

Key Responsibilities:

Executive PA to CEO (30%)

• Coordinate and book the CEO's meetings, travel, conferences, and events.
• Prioritize and protect the CEO's time through efficient calendar management.
• Prepare presentations, reports, and meeting materials.
• Write, proofread, and ghostwrite communications in Swedish and English.
• Lead and coordinate projects linked to the CEO's priorities.
• Manage confidential information with integrity and discretion.

Operations Assistant (70%)

• Be an active part of Team Operations & Office Support, fostering a positive collaborative climate.
• Bridge the local finance department with the home office, supporting reporting and data sources.
• Project manage office events and external activities (e.g., marketing days, breakfast meetings, cocktail events).
• Plan and coordinate internal staff meetings and activities.
• Manage Stockholm's internal communication platforms (SharePoint, Viva Engage, etc.).
• Produce and quality-assure presentation materials according to company guidelines.
• Collaborate with the global marketing team to localize communication materials.
• Ensure compliance with marketing and communication policies.
• Identify and drive improvements in internal workflows and digital tool usage (e.g., SharePoint, MS Teams, Power Automate).
• Contribute to increasing Stockholm's visibility internally and externally.

You come equipped with

Who You Are:

• Strong project management skills and a structured, solution-oriented approach.
• Excellent communicator in both Swedish and English.
• Able to build and nurture relationships within and outside the organization.
• Accurate, responsible, and committed to teamwork with a humble attitude.
• Experienced with the M365 portfolio (PowerPoint, SharePoint, Teams, Outlook, Power Automate).
• Interested in IT tools and digital efficiency.
• Skilled at producing and managing professional, audience-adapted internal communications.

Relationships:

• Collaborate daily with the CEO, management team, and colleagues in Stockholm.
• Work closely with HR, IT, communications, and marketing, both locally and globally.
• Liaise with suppliers, event organizers, partners, and external contacts.

Work Distribution:

• Executive PA to CEO: 30%
• Operations Assistant: 70%

Ready to make an impact and grow with us? Apply now and become a vital part of our Stockholm team!

We are #somewhatdifferent - people with their own stories, experiences and career paths. Everyone is welcome! Apply with just a click on the "Apply now"-button and become part of our diverse team! We'd love to hear about your skills and experiences.