Emergency Response and Safety Coordinator

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Roles and Responsibilities:

1. Emergency Response Leadership

Act as the primary coordinator during emergencies.

Lead or support incident command, including evacuation, first aid coordination, fire response, spill control, or rescue operations.

Serve as the main contact for emergency services (fire, police, EMS).

Direct personnel to muster points, account for workers, and manage real-time decisions essential for stabilizing the incident.

Ensure communication of alerts, instructions, and situation updates to management and workers.

2. Emergency Preparedness & Planning

Assist with development, maintenance, and updating of the Emergency Response Plan and related procedures.

Conduct risk assessments to identify emergency hazards (fire, confined spaces, hazardous materials, weather risks, structural risks).

Ensure readiness of emergency equipment (AEDs, First Aid kits, communication devices).

3. Safety Coordination & Compliance

Conduct routine safety inspections related to emergency response, identifying unsafe conditions, fire hazards, blocked egress points, or emergency risks.

Ensure compliance with regulatory requirements (OSHA, ISO, local laws) related to emergency management and workplace safety.

Support continuous improvement in site safety programs.

Where applicable and risk based, participate in pre-task planning, job hazard analyses (JHAs), and contractor onboarding to ensure emergency readiness.

4. Training & Competency Development

Coordinate training on:

Emergency procedures

First aid & CPR

HRAs (IPAF/MEWP/Confined Space)

Establish and maintain a roster of trained first responders, fire wardens, rescue team members, and ensure they stay certified.

5. Incident Reporting & Investigation

Assist with documentation of all incidents, near-misses, and emergency activations.

Support root cause investigations and development of corrective and preventive actions.

Track trends in emergency-related incidents and report findings to management.

Follow up on action items to ensure closure and improvement.

6. Coordination With Internal & External Stakeholders

Maintain communication with project management, contractors, and safety leadership regarding emergency readiness.

Provide emergency readiness input during project planning, high-risk activities, shutdowns, and site mobilization phases.

7. Documentation & Administrative Duties

Maintain records of:

Emergency drills

Training sessions

Inspection reports

Incident investigations

Prepare emergency readiness reports for internal audits, client reviews, or regulatory inspections.

8. Continuous Improvement & Risk Reduction

Review lessons learned from drills and incidents and update procedures accordingly.

Monitor changes in site conditions that may impact emergency readiness (layout changes, new hazards, contractor turnover).

Implement improvements to emergency communication, equipment, and procedures.

9. Support for Health, Safety & Environmental Programs

Assist with general HSE programs such as:

PPE compliance

Safety campaigns

Behavioural safety initiatives

Environmental spill prevention measures