Finance & Office Coordinator

Om jobbet

About CheckProof

CheckProof is a leading SaaS company headquartered in Stockholm, Sweden, specializing in digital solutions for the construction materials industry. Our platform streamlines maintenance, quality control, and health & safety processes, empowering frontline teams to work more efficiently and safely. Serving clients in over 35 countries, we are committed to continuous innovation and exceptional customer support. Recently, we expanded our global presence by opening our first U.S. office in Houston, Texas.

We are looking for a Finance & Office Coordinator for a one-year parental leave cover. CheckProof is on an exciting growth journey, and for the right person, there may be an opportunity to continue with the company after the temporary position ends.

In this role, you will support our expanding operations and help lighten the load for our finance team, which currently consists of a Financial Manager, an external accounting consultant, and our Chief Information Security Officer.

The Role:

We're looking for a hands-on and structured Finance & Office Coordinator to join our growing team during a parental leave cover. In this role, you'll support our finance operations while also making sure our office runs smoothly and is a great place to work. You'll be part of a small and dedicated finance function that includes our financial manager, CISO, and an external accounting partner.

Your responsibilities include:

Supporting customer invoicing and accounts receivable (monthly and ongoing billing)

Managing supplier invoices: coding, approvals, and timely follow-up

Handling receipts from corporate cards and assisting with time reporting

Supporting payroll administration in coordination with our external payroll provider

Coordinating daily office needs - from restocking snacks to managing meeting setups and safety routines

Assisting with internal financial reporting, KPIs, budgeting, and ad hoc data requests

What We're Looking For:

You have 1-3 years of relevant experience from similar roles

You're structured, accurate, and proactive - the kind of person who double-checks, follows up, and gets things done

You enjoy working with both numbers and people, and take pride in creating an organized, welcoming office environment

You speak and write both Swedish and English fluently - our company language is English, but Swedish is still common in day-to-day work

Experience with Fortnox is a strong plus

A degree in finance, accounting, or a related field is meritorious but not required

What We Offer:

Innovative Culture: join a team that's not just about work, but about making a difference. Creativity and innovation are in our DNA.

Growth Opportunities: We're growing, and we want you to grow with us. Opportunities for professional development and career advancement abound.

Flexible Work Environment: Enjoy a balance that works for you. We believe in work-life harmony.

Competitive Compensation: We offer a competitive salary and benefits package.

If you are ready to play a big role in our success, don't hesitate to apply! We are handling applications on an ongoing basis, so the position might be filled before the last application date.

The recruitment process:

Submit your CV

Initial phone screening with our recruiter

Interview with Christian Wedar

Case assignment

Interview with Christian Wedar & Linn Karlsson

Reference checks and final evaluation

Preferred start date: March 1, 2026

We celebrate diversity and are committed to creating an inclusive environment for all employees.