Executive Assistant to Global Head of Technology

Location:
Vaesteras, Vastmanland County, Sweden

Job ID:
R0039671

Date Posted:
2024-01-15

Company Name:
HITACHI ENERGY SWEDEN AB

Profession (Job Category):
Administration & Facilities

Job Schedule:
Full time

Remote:
No

Job Description:

We are looking for an Executive Assistant to the Head of Technology at the Grid Integration Business Unit. You will become the right hand of the manager and provide executive support to maintain a high level of leadership - a central and important part of our Technology development journey.

You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Head of Technology's priorities are met, organizational goals are achieved, and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.

Your responsibilities

• Main task is to manage professional and personal service support and scheduling for Grid Integration Global Head of Technology, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Arrange internal/external events, for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
• Organize team communications and plan events, both internally and offsite
• Perform administrative and management support, such as Minutes of Meetings (MoM), preparation of presentations, spreadsheet creation and maintenance of administration systems
• Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
• Research, compile, verify and analyze information and issue special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow-up

Your background

• Experience in administrative role reporting directly to upper management
• Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
• Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
• Great written and verbal communication skills, in English and Swedish
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• It is a merit to have knowledge about and experience of working in our business systems, for example eTime, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio
• Experience developing internal processes and filing systems is also a plus

More about us

Are you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.

Last day to send in your application is 2024-02-11.

Recruiting manager Björn Jacobsson, bjorn.jacobson@hitachienergy.com, will answer your questions about the position. Union representatives - Ledarna: Christer Fridlund +46 107-382 912; Sveriges Ingenjörer: Mikael Hjort +46 107-382 986; Unionen: Fredrik Holmgren +46 107-38 21 85. Any other questions can be directed to Talent Acquisition Partner Christian Falevik, Christian.falevik@hitachienergy.com

The HVDC (high-voltage direct current) technology is a key enabler for a carbon-neutral energy system. It is highly efficient for transmitting large amounts of electricity over long distances, integration of renewables and interconnecting grids, opening up for new sustainable transmission solutions.

Please find out more about our world leading technology at https://www.hitachienergy.com/offering/product-and-system/hvdc