Contract and Administration Specialist with Swedish

We are a dynamic and expanding recruitment agency. Our mission is to connect top-tier talent with leading companies to foster mutual growth and success. We specialize in a variety of sectors, providing bespoke recruitment solutions tailored to both clients and candidates.

Infotree Global Solutions, founded in 2002, is a global staffing and solutions company operating in over 150 countries. It specializes in connecting top talent with leading companies across various industries, including IT, Engineering, and Finance. The company offers services such as contract staffing, permanent placement, and global payroll solutions, emphasizing a people-over-profits approach to drive continuous improvement and innovation. Infotree's commitment to integrity, respect, excellence, and innovation has enabled it to serve more than 250 of the Global 1000, alongside government agencies and non-profits.

We are seeking a highly organized and proactiveContract and Administration Specialist with Swedishto join our team. This role focuses on HR, administrative, and contract management activities, ensuring smooth operations and compliance across the Nordic countries. The ideal candidate will have a strong understanding of Nordic labor laws, exceptional administrative skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

• Coordinate activities and operations across the Nordics to ensure efficiency and compliance with company policies.
• Supervise administrative tasks related to employees and contractors.
• Manage phone calls and correspondence with employees, clients, and external organizations/authorities, including but not limited to:
  • Migrationsverket (Swedish Migration Agency)
  • Försäkringskassan (Swedish Social Insurance Agency)
  • Arbetsförmedlingen (Public Employment Service)
  • Healthcare institutions, payroll providers, and legal entities.
• Support budgeting and bookkeeping procedures for the Nordic operations.
• Register new vendors and contracts in the company's system and database.
• Participate in client meetings to provide administrative and contractual support.
• Create and update records and databases with personnel, financial, and other critical data.
• Manage and oversee documentation for all Nordic countries to ensure compliance and accuracy.
• Oversee payroll processes for employees and contractors across the Nordics.
• Develop and implement new administrative processes and workflows for Nordic operations.
• Stay informed about current and previous labor laws and hiring regulations in the Nordic region.
• Book work-related travel for consultants on behalf of clients.

Qualifications and Skills:

• Fluency in Swedish and English (both written and spoken).
• Proven experience in HR, administrative, and contract management roles.
• Knowledge of Nordic labor laws and regulations.
• Strong organizational and multitasking abilities.
• Excellent communication skills to effectively liaise with employees, clients, and external authorities.
• Proficiency in Microsoft Office Suite and familiarity with administrative and payroll systems.
• Experience in budgeting and bookkeeping processes.
• Detail-oriented with the ability to manage sensitive information confidentially.
• A proactive and solution-oriented mindset.

What We Offer:

• A dynamic and supportive work environment.
• Opportunities to contribute to process improvements and innovation.
• Collaboration with a diverse team across the Nordic and EMEAregion.
• Competitive compensation and benefits package.

Department HR, Marketing & Business Locations Sweden, Poland Remote status Fully Remote